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Note: Effective February 2011, this policy has been revised. For the most current version without redlining, return to V-36.
Space assignment is the responsibility of the central administration. Space is assigned to colleges, departments, and support units of the University to enable them to carry out their assigned responsibilities and to house the personnel associated with those activities, consistent with strategic planning initiatives of the University.
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36.2 REASSIGNMENT OF SPACE.
Reductions in personnel, teaching, research, or service loads may result in the reassignment of space assigned to the unit. The following conditions will result in a space assignment analysis, the result of which may be the reversion of space to the central administration for reassignment:
a. the absence of authorization to replace vacated personnel lines, to include faculty, graduate assistants, and staff;
b. the relocation of a unit to different space;
c. the loss of sponsored research support that results in a reduction of personnel supported by the research grant (the space which would continue to be assigned will be determined using an appropriate level of facility support per faculty member by discipline);
d. the loss of students enrolled in courses for which space is assigned to the unit, such as teaching laboratories or special classrooms; and
e. the phasing out of educational, research, or support programs, or adjustments made as the result of strategic planning.
Space which reverts for reassignment will be used to meet the emerging needs of the institution, including those of the unit initially losing the space, consistent with University strategic planning priorities. Under some circumstances, space which would normally revert may remain under the temporary use of the occupying unit pending subsequent reassignment to other units.
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36.3 APPROVAL OF ASSIGNMENTS OF SPACE.
(Amended 2/11)
Space assignments will be approved by the central administration, specifically the space subcommittee of the Facilities Renewal and Equipment Committee (FREC), following receipt of recommendations from the offices of the Executive Vice President and Provost and Space Planning and Utilization the University Space Committee, a subcommittee of the Capital Projects Review Committee (CPRC), after a consultation with appropriate deans and directors. Comments concerning the reversion of space for reassignment may also be submitted to the FREC subcommittee.
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