Note: This is a new policy, effective August 20, 2012.
This policy applies to all University of Iowa students, faculty, staff, and visitors to campus in their use of video equipment for the purpose of surveillance on or in any University property, facilities, and spaces and/or during the course of University-sponsored activities. Employing units of the University may establish more specific expectations in addition to this policy or elaborate on this policy in greater detail.
This policy does not apply to video used by or for:
(2) capturing public events and performances,
(3) recording promotional or news events,
(4) convenience such as weather or construction site viewing,
(5) video conferencing,
(6) University research purposes, or
(7) patient care or medical treatment.
c. Cameras installed in University space leased to an external party. The external party will provide the location of all video surveillance equipment in University space to DPS.
45.3 PRINCIPLES AND RATIONALE.
b. Video surveillance of individuals is prohibited if the use of such surveillance is based upon considerations that violate the University's Policy on Human Rights (see II-3).
c. Video surveillance will be used in a professional and ethical manner in accordance with University policy and local, state, and federal laws and regulations, as well as any other relevant standards, such as those specific to health care organizations.
d. The use of personal "webcam" technology that records video using portable electronic devices for surveillance purposes is prohibited.
e. Virtual or "fake" surveillance cameras are prohibited.
b. Process for approval. Prior to design, purchase, installation, and/or any use, all video surveillance equipment and systems must be approved in writing as consistent with this policy.
(ii) Assistant Vice President and Director of Public Safety, or a designee; or
(iii) Vice President for Human Resources, or a designee.
(b) UIHC's Department of Safety and Security is responsible for notifying the Department of Public Safety of the locations of surveillance cameras and for the retention of recordings.
d. External releases of footage.
(2) Other external release. Prior written authorization from the Office of the General Counsel, or a designee, is required for any other release of video surveillance footage to any party external to the University.
b. DPS shall be given access to video surveillance equipment and footage upon demand when necessary to fulfill their mission and responsibilities as a law enforcement agency.
c. Distribution of video surveillance footage to University personnel other than those originally approved at the time the request was made or for a specific use other than the original purpose must be approved in writing following the process established in V-45.4 above, by the University official, or a designee, that approved the original request. Any such distribution will be for legitimate University purposes and subject to applicable regulations and/or University policy.
d. The location of all existing video surveillance equipment must be provided to DPS by December 31, 2012, and may be subject to review by the administrative committee in V-45.4a above.
b. Resolution in accordance with applicable University policies and procedures, which may include disciplinary action up to and including expulsion or termination from the University; and/or
c. Being reported to DPS for possible criminal investigation.
b. Design and Construction Standards located at: www.facilities.uiowa.edu/pdc/designstandards/index.html
c. Security and Access Control Standards available from Facilities Management.