Business Services
Summer 2005
Business Services
Summer 2005
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Central Mail | Equipment Rental | General Stores | Laundry | Maintenance Stores | Parking & Transportation | Printing | Surplus Into Print, The University of Iowa Business Services' quarterly newsletter, aims to educate, inform, and entertain its readers, with a goal of fostering positive communication between the departments, their staffs, and their clients. IN THIS ISSUE
General news Central Mail Services Parking and Transportation Printing Department Stores and Rental Services We like feedback: Story ideas; Address corrections, additions; e-mail The University of Iowa Nondiscrimination Statement NEWS BRIEFS University directories (herd books) are usually available in October and telephone books
in late November. As soon as they arrive we will e-mail ordering instructions to those on
our listserv. We will not take early orders for them.
General Stores-OfficeMax East-side Product Show October 26, 2005 IMU Richey Triangle Ballroom |
TypeStrikesfrom our typo treasure chest
List your dame, department,
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GENERAL NEWS No mystery here: evidence of collaboration all over campusMaybe you depend on the UI event calendar - the gray, 8.5x11-inch-inch one published each summer. It takes the Printing Department and the Office of the Registrar working together to produce it, accurate and on time. General Stores and Campus Mail pitch in on distribution. It could be that you've used a parking ramp for UIHC clinic appointments. Parking and Transportation and the hospital developed a voucher system for the payment of outpatient parking costs. How about Hawkeye basketball? P&T makes sure space is available on game nights at facilities surrounding Carver Hawkeye Arena. Across the river, Parking and Field Services staff at the IMU ramp help the Office of Admissions with student orientation by welcoming and giving directions to newcomers. Anyone watching the progress of Kinnick Stadium sees evidence of the Wide Media Center/Design and Construction Services collaboration. DCS oversees development of the construction plans; Wide Media prints and distributes them. Ditto for the journalism and art buildings, honors center, health sciences campus, new parking ramp, and more. Perhaps you feel the relief of reduced office supply costs at the hospital, thanks to the joint efforts of General Stores and UIHC staff. "The Value Analysis Program has been working with General Stores to create the best source for cost-effective office supplies. The success of the OfficeMax contract and recent vendor fair are examples of how the hospital and University worked together to achieve this," says value analysis facilitator Terri Stoner. If you notice changes in mail service at UIHC, look to the collaboration between Central Mail and the hospital, with increased savings and improved service as two of many benefits. "Central Mail has been working with departments in the hospital to improve their addressing and develop new processes for their outgoing mail. The cooperation from the entire hospital has been very positive," says Central Mail manager Chris Kula. Look into the book arts and you'll find the Historical Printing Studio, the result of an innovative collaboration between the Printing Department and the Center for the Book. It's been the site for tutorials and tours for UI and UNI students, a local bibliophiles' group, and participants of the Libraries' Changing Book conference. Document Services collaborates with the UI Libraries to manage the public printers and
with the College of Business on a high-speed printer for faculty and staff to use any time.
And on it goes. Wherever you land on campus....
New on the webThe OfficeMax on-line ordering system is available to Pcard users and to UI faculty and staff for personal use. Go to www.uiowa.edu/~fusmm, then click "OfficeMax orders." Central Mail Surplus Presentations, tours available to customersGeneral Stores: Training for General Stores' MIGS and SIGS ordering systems is available on request. Contact Judy Rockafellow. Tours: Classes and small groups are welcome to tour the Printing, Mail, and General Stores facilities at the Mossman Building. Contact Jenean Arnold. New staff orientation: Business Services staff participate in the monthly new faculty and staff orientation sessions conducted by the Office of Learning and Development. Contact Linda Noble, Parking and Transportation, and Jenean Arnold, other Business Services departments. Web sites: The Business Services departments maintain web sites that provide information and resources. Contact information can be found in the Business Services directory. Appreciate the effortWhat did your department do for Staff Appreciation Day?Meanwhile, Parking and Transportation had decided cookies, hand-delivered by managers and supervisors to their staff, would be cool. Because a few people were known to have food allergies, they offered microwave popcorn, too. Guess what? Nearly everyone wanted popcorn. It took a while to get rid of the cookies, but the microwave ovens sure were the hot spots for a while. Looking forward to next year. Stay tuned. CENTRAL MAIL SERVICES U. S. Postal Service clarifies nonprofit mail piece eligibilityThe rule, effective June 1, supercedes any former interpretations. It tracks the previous USPS flowchart on Nonprofit Standard mail eligibility, yet adds examples of what is personal information and what is a protected use of that personal information on a nonprofit solicitation. The real key in the breakthrough is the definition not of "personal information" but of "nonprofit solicitation." Under the definitions spelled out in the agreement, a USPS customer support ruling titled Donation Solicitations and Other Computer Prepared Mail Pieces entered by Nonprofit Organizations, a solicitation for a donation may include any request for monetary or non-monetary support for a political cause or a nonprofit mailer's exempt purpose. More information about nonprofit mailers' concerns regarding the nonprofit
eligibility rules appeared in the last issue of Into Print. Contact UI Central Mail
manager Chris Kula with questions, or visit the Alliance of Nonprofit Mailers at
www.nonprofitmailers.org/urgentalert.html.
UIHC departments with mailing questions:Contact Chris Kula, 384-3809, chris-kula@uiowa.edu at Central Mail Services to discuss your mailing needs.Send us extra Campus Mail envelopesMailing smarter: tips for mailers
PARKING & TRANSPORTATION Fiscal year 2006 parking rates
Reduced student rates complete bus pass programReduced-rate passes are now available for UI students and employeesusing the Iowa City or Coralville transit systems. As of August 1, UI students living in Coralville can buy a Coralville Transit semester bus pass at a greatly reduced price. While regular monthly passes sell for $25 per month, registered UI students can buy a semester pass for just $10 per month if they don't have a daytime parking permit, $16 per month if they do. UI Parking and Transportation provides the extra subsidy to encourage students to leave their cars at home to help with the parking demand on campus. The number of semester passes on Iowa City Transit has steadily increased over the last several years, with more than 1,300 sold last spring. P&T hopes this trend will continue with Coralville Transit, since a substantial number of students live in Coralville. The addition of the Coralville Transit semester bus pass also completes the
P&T bus pass program: now faculty, staff, and students can buy reduced-cost bus
passes for use on the Iowa City and Coralville transit systems.
Number of UI employee van pools at all-time high
If you are interested in joining one of these or another van pool, please contact Commuter Programs at 353-5770 or go to www.uiowa.edu/~parking and click on Commuter Programs. Fifteen-passenger van insurance not an issue
for UI van pool participants In 2001, the National Highway Traffic Safety Administration (NHSTA) issued a cautionary warning to users of fifteen-passenger vans because of an increased rollover risk under certain conditions. The warning was based on a study NHSTA conducted which indicated the van's center of gravity shifts when it is overloaded, thus reducing its stability. In response, the University reviewed its use of these vans and considered ways to reduce the risk of injuries and accidents. As a result it implemented the NHSTA recommendations and revised its existing policies. The University's requirements now include
Although some insurance companies either have increased the cost of coverage
for fifteen-passenger vans or encourage their clients to find other means of
transportation, the University has had favorable experiences with these vans
since the 2001 study. In fact, since the implementation of the new policies
there has not been a rollover accident in a fifteen-passenger van.
Cambus drivers star in state competition: UI student takes first, three others in top tenUI student Ben Walhood, a part-time Cambus operator from Minot, North Dakota, took first place in the large-bus competition at Iowa's 19th Annual Public Transit Roadeo. Cambus also sent Amanda Hanlon, Derrick Kraus, and Chris Svehlek, all of whom finished in the top ten. The Roadeo took place in June at the Rockwell-Collins complex in Cedar Rapids. Walhood won the competition with perfect scores on both the left- and right-hand reverse portions of the course. There were forty-two operators from twenty transit systems at this year's Roadeo, displaying their skills in one of three divisions: large bus, small bus, or van. Cambus drivers routinely perform well in the competition, which is quite impressive because the majority of those competing are long-time drivers. Last year, Derrick Kraus from Cambus finished second. This was Walhood's first time competing in the Roadeo. Along with a plaque and savings bond, his driving skills earned him the opportunity to represent Iowa at the international competition. He will receive an all-expense-paid trip to the American Public Transit Association Roadeo in Dallas, Texas, in September. Iowa's Roadeo is sponsored by the Iowa Department of Transportation and the Iowa Public Transit Association and is funded by a training program of the Federal Transit Administration. Its purpose is to promote and recognize safe driving skills by the state's public transit operators. Congratulations to all the drivers - and good luck to Ben in September!
Hospital honors P&T employee Baschnagel"Bill is always so kind and patient.... I have observed him helping out-of-town folks who are confused by new and different surroundings," she wrote. "He takes time to reassure patients about proper parking locations, etc., [when they] may be very concerned about health issues. It can be stressful in new surroundings." Even though his is a front-line position - "Thank you for being a great first impression for UIHC," wrote human resources director Diana Leventry - Bill is modest about the recognition. "It's nice to work for the Parking and Transportation Department," he says. PRINTING DEPARTMENT Hunter on board for IT supportInclude customer service rep name when ordering printing via webColor, clarifiedProcess color results from filling the fountains on the press with four standard ink colors: cyan, magenta, yellow, and black. After all the colors are printed, the finished product resembles photographic color. Spot colors are specific ink colors, some premixed and others mixed to order according to a precise formula. One or more of the colors is used on the press for printing. The colors on the finished product should match the ones selected from the swatch book. A way to add variety and create the illusion of several colors, if you use black ink or spot color, is to apply a screen (also termed tint) to objects, text, or lines. Screens consist of tiny dots and are specified as a percent, where 0 percent is no color, 100 percent is solid color. You can see the technique used in this newsletter. Spot and process color are used in offset printing. Other ways of adding color to a document include using color copies and colored paper, which will be discussed in a future issue of Into Print. Check with your Printing Department customer service representative if you need help deciding whether, hen, and how much color is appropriate for your job.
Character Counts: Meet Leigh Bradford"It's always different. Even if I'm doing the same newsletter that I did six months ago, it will have a new focus. It's a new set of problems to solve, so it doesn't get boring. The jobs are always changing, and unique," she says. "Our design services are open to anyone in the University system, so we do a little of everything." She enjoys the learning that goes along with her job - the global positioning and fuel economy projects of the Public Policy Center, and a farm tractor safety study conducted by the College of Public Health are topics she would not otherwise have known about, for example. Leigh earned a bachelor of fine arts degree from Parsons School of Design in New York City, then worked for design studios and as an art director for Mirabella magazine. After her son, Cole, was born she and her husband, Nick Hotek, decided to relocate to Iowa. Both had grown up in the midwest and wanted to rear their son near family and in a less urban environment. "It's worked well," she says, although it was a struggle at first. "We had to start all over when we came here." Nick opened the Hudson River Frame Co., and Leigh worked as a freelance designer, continuing that after taking her part-time job at the Printing Department. In 2001 she opened a furniture and lifestyle store, Salon, in downtown Iowa City. This fall she's moving the store to Old Capitol Mall, where it will reopen as Meta Home. A benefit of owning the store is traveling to trade shows. She will attend one in New York next month that, she says, "takes at least three days to get through." There's the down side: "I spend all my time there working and don't always have time for all the great things the city has to offer." Leigh and Nick have crafted a niche for their family and their businesses in a short time. Cole starts at South East Junior High this fall. Their now-established businesses participate in Iowa City Gallery Walks and benefits for the UI Museum of Art and Iowa City Public Library. "We're pretty involved in the community after twelve years," she says. "You can do that in New York, but not in the same way. Here, you can be involved with the library and the art museum, and you don't need to be a millionaire." STORES AND RENTAL SERVICES University employees can now order from OfficeMax at UI contract pricesOrders must be placed using a personal credit card, with shipment via UPS to your residence. The minimum order is $40 and Iowa sales tax is charged, but there is no charge for shipping. If you are interested participating in this new program, please notify Janet
Rich, janetrich@officemax.com, with your name, department name, University phone
number, and email address. You must have a uiowa.edu email address to participate
in the program.
UIHC Office Products Fair draws crowdAlmost 700 staffers who purchase office supplies jammed the East Room in University Hospital for the first OfficeMax/General Stores Office Products Fair. The June 14 event was sponsored by both the UIHC Value Analysis Program and Procurement. Several vendors displayed and demonstrated their products while attendees enjoyed coffee, punch, and cookies. Many of the staff who attended registered for door prizes for their departments. A large, framed print was won by Samantha Mairet for Pediatrics. Other departments winning door prizes included Rehabilitation Therapy, Dialysis, Social Work, Nursing, Otolaryngology, and Obstetrics and Gynecology. The show was a great success, says Sharma Kroeger, of UIHC Procurement Services. It is the first of several product shows the department expects to plan. General Stores and OfficeMax have begun planning a fall Office Products Show
at the IMU. Watch for a listserv notification, the General Stores web site, and
the next issue of Into Print for more information about it.
Save money: use Pcard to order office supplies on webBUT...for the best price on copy paper, order from General Stores
through SIGS If you have an OfficeMax return, need help with a product, or are checking
the status of an order, please call the OfficeMax help line at 1-800-678-0882.
Sign on to General Stores' listservGary Anderson Road trips offer insight, ideasAnderson and General Stores' administrative assistant Judy Rockafellow visited the OfficeMax midwest call center in Peru, Illinois, also in May. "It was pretty amazing to see hundreds of people in one large area, answering questions about office supplies and taking orders from customers all over the country," says Anderson. "We met the people who are dedicated to the University of Iowa's account.
They are a great group, trained and committed to serving our General Stores
customers. They are ready to help - call them at 1-800-678-0882 about orders,
returns, or product questions."
Taking your work on the road? |
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