GENERAL NEWS
Road construction begins near Mossman Building
Photos
The Mormon Trek extension project has begun, closing South Riverside Drive to
through traffic behind the Mossman Building. The closure will last up to four months,
but MBSB remains accessible from Old Highway 218 South. The project includes installing
an 809-foot long, triple 10x12-foot box culvert; extending Mormon Trek from Willow Creek
to Old 218; constructing right- and left-turn lanes on Old 218; extending the water main;
making utility improvements; and grading.
Construction along Old 218 is expected to start early this summer. At times it will
be reduced to one lane of traffic in each direction. The scheduled completion date for
this phase of the project is June 30, 2007.
Because of the increased congestion around the Mossman Building, consider using
the Printing Department's courier to pick up proofs and other materials you would
ordinarily deliver to Printing. Call the receptionist, 384-3700, to request a courier
pick up. The courier is on duty from 9 a.m. to 3 p.m daily.
Fiscal year end approaching; note deadlines for current budget items
The fiscal year end is approaching, which means it is time to place orders that
you want billed to your 2006 budget. Please be aware of the following deadlines:
Central Mail:
Mail processed by 3:30 p.m. June 30 will be charged in fiscal year '06. Please send
your mailings to us as early in the day as possible.
Copy Centers:
Work performed as of 11:59 p.m. June 30 will be billed in fiscal year '06. Work
performed after that will be billed in fiscal year '07.
General Stores:
Orders faxed or mailed and received by 2 p.m. on June 30 and those that are entered
directly by a department on the MIGS and SIGS ordering systems by 4 p.m. on June 30
will be included in the current fiscal year.
Printing:
Work performed by 4 p.m. June 30 will be charged in fy '06. The balance of charges
for jobs in progress will be made when they are completed and closed. Place orders
that you want charged in fy '06 soon to be sure they will meet the deadline. Special
Printing Orders (SPOs) issued by 4 p.m. June 30 will be encumbered in fy '06. The
charges will be based on the estimated invoice from the vendor.
Parking and Transportation:
Departmental Business, Service Vehicle Zone, and Pentacrest placard renewal forms
will be sent to all departments that currently have them by
the end of May.
Review of cell phone plan could save you money
Our Business Services departments have just reviewed our cellular phone contract.
In comparing prices we found that changing carriers would bring significant savings.
I would recommend that all departments using cellular phones keep current with their
contracts. Prices change and phones and plans improve. Thanks to Mary Moel for putting
this together and for saving us money. If you have any questions about our process,
call her at 384-3704.
Gary Anderson
Departments offer customer learning opportunities
Central Mail conducts classes covering mail-piece design, addressing
methods, and mailing list management for hospital employees. Also, it schedules
presentations for departments to provide information and money-saving
suggestions specific to their mailing needs. Contact:
Chris Kula.
General Stores has scheduled "Introduction to General Stores and Online
Ordering," for Thursday, April 27 through
Learning and Development.
Online ordering in general, including ordering with Pcards on the OfficeMax website,
will be discussed. Contact:
Judy Rockafellow.
Printing hosts workshops in historical printing technologies,
in cooperation with the UI Center for the Book. Contact: Gary Frost, UI Libraries.
Tours are available for groups that wish to see Printing, Mail, and
General Stores operations at the Mossman Building. Contact:
Jenean Arnold.
Orientation: Business Services staff participate in the
Learning and Development
monthly new faculty and staff orientation sessions. Contacts:
Linda Noble,
Parking Services; Jenean Arnold, other Business Services departments.
[Top of page]
CENTRAL MAIL SERVICES
The buzz from postal conference:
more rate increases and classification changes coming
The mailing industry will face many new issues in the next few years is the message
that emerged from the National Postal Forum in March. The hottest bit of information
is that there will be another rate increase in 2007, and possibly again in 2008.
Mailers will see a request for higher rates from the USPS before the end of April.
Postmaster General Jack Potter said mid-single-digit rate increases are likely for
all classes of mail. New classification standards will also be implemented.
There was also talk about smaller, annual rate increases that are tied to the
consumer price index, rather than large increases, which mailers often complain about.
The Postal Service will consider implementing these annual rate increases in 2009.
Overall, the conference was well attended, with more than 6,500 people from the
mailing industry participating. As a long-time presenter, I was very pleased with
the attendance in all of my presentations. The topics I covered included information
on industry certifications, consolidating mail center operations, marketing the mail
center, and educational opportunities. There were many good questions, and it's always
nice to be able to help other mailers improve their operations.
My advice to the UI mailing community is to stay tuned for further developments,
as there will be many. Central Mail Services will keep you updated on all the new
information as it becomes available.
Chris Kula
University Capitol Center now on Campus Mail route - correct your data bases
Campus Mail is now delivering mail for International Programs to University Capitol
Centre (UCC). Please update your data bases; see the
last issue
of Into Print for a list of departments and their new addresses.
Keep HR information for best mail service
Please make sure your name and campus mailing address are correct in the
UI Human Resources database.
Campus Mail aims to give you the best possible service, and your cooperation will help
us do so.
[Top of page]
GENERAL STORES
Office supply contract saves UI more than $297,000 on office supplies
March 1 marked the first anniversary of General Stores' contract with OfficeMax.
In those twelve months we processed more than 95,000 individual lines
comprising 32,000 orders and sold $2.66 million in office supplies.
We were surprised and pleased that Pcard web ordering became so popular, so fast.
Now, almost 30 percent of our orders are being placed using Pcards on the OfficeMax
website. This has proved to be an efficient way to order, as it offers many advantages
over our MIGS system.
The result, after comparisons with our previous contract pricing, is that General
Stores has saved our campus customers more than $297,000 in the last twelve months.
We look forward to more money-saving opportunities in the future as we work with
OfficeMax to provide our customers quality products, exemplary service, and competitive
pricing. Thanks to everyone for making the last year a great success.
Gary Anderson
Use 2006 catalog and web for OfficeMax orders
Be sure to use the 2006 General Stores/OfficeMax catalog and the web product listing
when you order office supplies. Some catalog numbers and primary vendors are different
from those in the previous catalog, so it is important to use the 2006 edition. For
the most current and complete listing, use the
OfficeMax website.
It contains many more items than does the catalog.
Also, remember that the University receives a discount on its orders, which is
not reflected in the print catalog prices. The actual prices for UI customers are
listed on the web. Contact OfficeMax customer service, 384-3908, for more
information.
OfficeMax Personal Purchase Program offers convenience, economy
Did you ever wish you could receive the same great pricing on office supplies from
OfficeMax as the University of Iowa gets? That is now possible with our Personal
Purchase Program. There are only a few requirements.
You must
- have a uiowa.edu email address,
- be a University of Iowa staff member,
- have an OfficeMax login and password,
- order a minimum of $40 on your own personal credit card, and
- pay state tax on your purchase.
If you already have OfficeMax Pcard ordering access, you will be automatically
set up for this program. If you need an OfficeMax login, contact
01_ecs@officemax.com.
Include your name, department, and phone number and let them know this is for the
Personal Purchase Program. To order online go to
www.officemaxsolutions.com.
Log in as usual, then, for a personal purchase, go to the "Ship to Code" dropdown
box and choose EMPLOY. Then fill in the delivery and credit card information (your
home address and personal credit card number) when you check out.
You'll receive the best contract pricing, and your merchandise will be delivered
to your home by UPS, with no shipping fees on orders over $40. If you order less than
the minimum $40 requirement you will be charged for shipping on a separate invoice.
Be sure to select the correct ship-to code, and do not charge personal purchases
from OfficeMax to the University procurement card. This would be a violation of
the procurement card policy and procedures.
Gary Anderson
[Top of page]
PARKING & TRANSPORTATION
New parking access cards coming
The Parking and Transportation department will be equipping seven parking facilities
with new access cards for permit holders in the next couple of months. Hospital Ramps
1, 2, 3, and 4; Newton Road Ramp; Family Care Center parking area; and the Finkbine
Commuter Lot access gate will have this new technology.
The cards will replace the keys and access cards that are currently in use. Permit
holders will be notified before the change. A letter will be sent explaining how to use
the cards and when the switchover will take place. The department expects that the new
system will be active at all seven facilities by this summer.
Michelle Ribble
Usage patterns determine parking space availability
So, why can't I park in that lot? It's never full!
There could be several reasons why you see a faculty/staff parking lot that is
not at full capacity. Lot usage varies by the hour and by the day. If you arrive early
in the morning and see a lot with plenty of spaces, chances are that later in the day,
it will be full or close to being full.
Lot counts are taken Monday through Friday at 10 a.m. and 2 p.m. to check usage.
These counts show the peak usage times during the day and also show us that Tuesday
through Thursday are heavier usage days. On Mondays and Fridays, fewer vehicles are
parked in the lots. During academic breaks and during the summer, lot usage is also
down. Many faculty and staff are not at work during breaks, and vacations impact
summer usage as well. Lots are assigned based on the number of spaces and the usage
patterns for each lot.
Faculty and staff work schedules impact the use of lots also. On the west side of
campus, departments have many different work shifts. Split shifts could have a person
parking during the day one week and at night the next. Some people who participate in
our carpool or van pool programs maintain parking permits to use on days when they
must drive their own vehicles.
Weather is another factor. When the weather is nice, people will walk or ride bicycles
or motorcycles, rather than drive their vehicles and park in the lots.
Another reason you may find a lot underutilized could be a current or future
University project. An example on the east campus is Lot 27, on the corner of Madison
and Burlington streets. This lot will be lost to the new east-side recreation center
and assignments to the lot have been stopped, because the existing permit holders will
be relocated when the lot is eliminated. On the west campus, the Kinnick Stadium and
chilled water projects have reduced the number of permits that can be issued for Lot 43.
Assignment to cashiered facilities, such as the hospital ramps, depends on patient
and visitor parking needs. As patient numbers go up, the demand for parking for this
group goes up. In order to accommodate this need, high numbers of permits cannot be
assigned to public facilities.
All the usage patterns are taken into consideration when assigning permits to a
facility. If too many permits are assigned, space may not be available when a permit
holder arrives or a patient or visitor requires parking. Every attempt is made to
balance all of the needs for parking on campus.
Linda Noble
Cambus weathers the storm
Photos
Nearly everyone in the area seems to have a story about the April 13 tornadoes. The
Cambus story is one of a close call at the maintenance building, just across the river
from the destroyed Dairy Queen, and the importance of planning ahead.
Cambus, run by students, had drivers out on routes and a crew which was finishing up
with fueling and cleaning busses when the storm alert sounded. They knew exactly what to
do: follow established procedure. The drivers proceeded to their next stop, secured their
busses, and evacuated their passengers to a designated UI building for shelter. The cleanup
crew of about ten people took shelter in the service pits under the busses at the maintenance
building - and watched as the garage door bent inward from the changing air pressure. But it
held.
"That was probably the most frightening part," says Cambus manager Brian McClatchey.
"They heard the noise of things flying around and hitting the building. It was short,
about a minute, and when it was over they went outside. They were surprised by the degree
of damage, but the big shock was when they saw the motor pool building next door destroyed."
One of the most surprising things for him, he says, was to see that the wind had moved
a full-size bus about six feet away from the curb where it had been parked. It was still
upright and intact.
Several people came over that night to see what needed to be done, says McClatchey.
"People have responded very quickly. A lot of people have come in to clean up and start
repairs."
"We did end up with significant damage to the maintenance building roof, mostly
debris from the motor pool building, but structurally it looks pretty sound," he says.
There were no injuries, but "Everything ended up pretty dirty, with a fine coat of
insulation covering it all. There was no major damage to busses, so we're going to be
able to maintain our level of service."
Character Counts: Meet Kim Endris
At first glance, the job looks simple: "When customers leave the parking ramp I take
their ticket and their money. If they lose their ticket I take more of their money.
Often they're not too happy about that!" says Kim Endris, parking cashier at Hospital
Ramp 2. There is, of course, more to it.
"I give a lot of directions. Especially around the hospital, people aren't sure
where things are. I tell them how to get to the highway, to downtown. It can be
very confusing."
"I do some training with student employees. I have to explain things - when a bill
is higher than expected, for example. I try to tell people about ways to save money:
if they're going to a clinic they should get a sticker for their ticket; if they come
in between 5 a.m. and 9 a.m. it costs more."
Once in a while, there's drama. "Sometimes people forget to wait for the gate to
go up. There have been some close calls, but I haven't lost a gate yet!"
There are codes, passes, and hang tags to learn and key in properly, for clergy,
Ronald McDonald House guests, volunteers, or emeriti faculty, to name a few. "I see
a lot of different kinds of people who are here for different reasons," Kim says.
She adds she always likes to see the night shift employees leave in the morning -
because they are so nice. They enjoy to seeing her, too.
"A lot of them have worked twelve-hour shifts and are happy to be going home,"
she says. "The majority of people are very pleasant, and, for the most part, happy
to be leaving the hospital!"
Kim holds a degree in elementary education, with a reading endorsement, from UI.
"I love to read. My parents read a lot; I grew up in a house with lots of books."
Two afternoons a week she heads for her other job, with the Shimek elementary
after-school program. "It's a chance to do what I really enjoy - work with children."
The Iowa City area "is home to me," says Kim, who grew up in Hills with her parents,
Ev and Bruce, and brothers, Chris and Peter. Cooking, walking, ballroom dancing, and
volunteering fill her off-work hours. She likes to host her parents for dinner,
especially when she makes manicotti. They inspired her and her boyfriend, Brian Engler,
to get involved in ballroom dancing. "They took lessons and talked it up to everyone
they knew. It's really fun!"
Kim volunteers at the Iowa City Free Medical Clinic about once a week. "You get to
talk to all kinds of people, help make them feel at ease. I don't have kids, and I have
plenty of free time. My mom and my grandma both volunteered. I think it's an important
thing to do. It's a way of giving back."
[Top of page]
PRINTING DEPARTMENT
Look to Color Center for high-quality display posters, copies
From the comfort of your office, turn your file created from a variety of softwares
(InDesign, Freehand, Illustrator, or PowerPoint) into a visually-pleasing, high-quality
color display poster. Posters produced at the UI Printing Department's Color Center are
showcased on campus at Hancher Auditorium and enjoy widespread exposure at scientific
poster sessions and displays. Maximum output width is 48 inches but the length is
only limited by your software.
Go to our website,
www.printing.uiowa.edu,
to send files or PDFs to the Color Center. If you are new to the process, please allow
three to four days to ensure that your project is completed when you need it. Cynthia
(384-3738; cynthia-fruendt@uiowa.edu) can answer your questions related to poster
production or to high-quality, high-volume color copying. Be sure to ask her to send you
a free bookmark highlighting helpful hints and strategies for successful file submission.
Sandie Herwig
Try Copy Centers' preprinted report covers, brochures, note cards, and envelopes
If you're looking to dress up your presentations or printed communication pieces,
consider using the report covers, brochure shells, and note cards and envelopes that
are preprinted with the UI logo. They are available at the Boyd Law, IMU, Mossman,
Med Labs, and PBB Copy Centers.
The reusable plastic report covers are drilled for plastic coil binders that come in
two sizes: 5/16-inch and 1/2-inch. The smaller one holds 60 sheets of 20-pound bond plus
front and back covers and costs $3.80. The larger one holds 100 sheets of 20-pound bond
plus covers and costs $4.10. The cost for both sizes includes the covers, binder, and
binding charge.
The brochure shells, 8-1/2x11-inch flat sheets scored for trifold, are available
in two styles and cost $28.00 per package of 100. The note cards and matching envelopes
are, respectively, $6.50 and $9.50 per package of 25.
More information.
View samples:
Report cover,
Black-and-white brochure,
Color brochure,
Note cards
Printing expo draws nearly 50 students
Photos
The UI Center for the Book
held a Printing Exposition March 24 at the Historical Printing Studio in the
Mossman Building. Nearly 50 students participated in the expo, the tenth event
demonstrating and teaching historical printing technologies since the studio was
established in late 2003.
All have been taught by Linotype expert Larry Raid, who hosts
Linotype University
each autumn at the Working Linotype Museum in Denmark, Iowa, and coordinated by
Gary Frost, book conservator for the University of Iowa Libraries.
Related articles
Printing, Center for the Book collaborate on student learning opportunity
Historical printing studio taking shape at MBSB
Crash course: MFK number v. M number
If you're confused by these similar-sounding terms for payment at the Printing
Department, here's a handy reminder:
MFK number - your department's gazillion-digit account number
for making intra-University purchases. It goes on UI requisition forms. Also, the
University requires that each requisition must have two signatures: the requestor
or preparer of the requisition, and the person authorized to expend funds for
your department.
M number - five-character, alphanumeric, standing order number
for Copy Centers, Color Center, and Wide Media. It requires a single, initial
UI requisition to establish one. Then it may be used indefinitely.
300th birthday for printers' favorite son, Ben Franklin
Benjamin Franklin, printer, had fewer than two years of formal education but
displayed a remarkable range of knowledge and achievements. He became a celebrity
at home and abroad and helped found the United States. This year marks the
three-hundredth year since his birth.
He was one of seventeen children of a Boston soap and candlemaker. In his
autobiography he wrote, "From a child I was fond of reading, and all the little
money that came into my hands was ever laid out in books....This bookish inclination
at length determined my father to make me a printer...."
Young Ben became an apprentice in his brother's Boston print shop at age 12.
Eventually he settled in Philadelphia, achieved financial success as a printer and
publisher, retired at 42, and always remained proud of his roots in the trade.
Printers eagerly associated their craft with his name. During his lifetime,
Philadelphia printers organized a trade group they named the Franklin Society.
Printers throughout the northeast United States later followed suit, with the
Franklin Typographical Society of Journeymen Printers, the Franklin Typographical
Society, and Franklin Typographical Asosciation. In the mid-1800s, printers
established a tradition to hold gala festivals commemorating Ben Franklin's birthday.
Today he is remembered not only for his work as a printer, writer, philosopher,
and humorist, but also for his later achievements: scientist, inventor, diplomat,
businessman, world traveler, musician, civic leader, scholar, founding father,
abolitionist, and postmaster. He invented the lightning rod, odometer, bifocal
glasses, and swim fins; mapped the Gulf Stream; advocated for agriculture, farming,
and international trade; and introduced silk from China, Scotch kale, Swiss barley,
Chinese rhubarb, and kohlrabi to the colonies.
Ben Franklin was a civic reformer who influenced the growth and development of
circulating libraries, public hospitals, mutual insurance companies, and volunteer
fire departments. As a printer, publisher, and prolific writer, he helped shape
public opinion through newspaper articles, letters, journals, books, almanacs, and
a widely read autobiography.
The body of
B. Franklin, Printer
(Like the Cover of an Old Book
Its Contents torn Out
And Stript of its Lettering and Gilding)
Lies Here, Food for Worms.
But the Work shall not be Lost;
For it will (as he Believ'd) Appear once More
In a New and More Elegant Edition
Revised and Corrected
By the Author.
Epitaph Ben Franklin wrote
for himself at age 22.
His final epitaph, at his request, reads
"Benjamin and Deborah Franklin: 1790"
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RESOURCES
www.benfranklin300.org
www.english.udel.edu/lemay/franklin
www.pbs.org/benfranklin
www.ushistory.org/franklin/autobiography
Into Print editor works on disaster relief in southwest Louisiana
Photos
Into Print editor and Business Services marketing administrator Jenean Arnold spent
the week of March 26 working on disaster relief in the Baldwin, Louisiana, area, with
a group from the Sharon Center, Iowa, United Methodist Church. Along with groups from
Texas and Arkansas, they repaired hurricane-damaged local homes, delivered supplies
such as soap, washcloths, toothbrushes, toothpaste, bleach, and clothing to Gulf Coast
communities, and filled a 40-foot shipping container with relief supplies destined
for Armenia.
They spent one day helping the Common Ground Collective distribute bottled water,
clothing, and other necessities to residents of New Orleans' ninth ward. Much of that
area remains in rubble, without electricity, running water, or commerce of any sort.
Several non-governmental organizations operate commodities distribution centers for
the residents. The groups depend on donations and currently need cleaning solutions
(especially bleach), mops, brooms, shovels, socks, men's work shoes and clothing,
and food such as beans, rice, soups, and canned fruits and vegetables (except
canned carrots).
Baldwin, on Bayou Teche in southwest Louisiana, is the location of a United
Methodist international disaster relief center, UMCOR Sager Brown. The center projects
its work on Katrina and Rita hurricane relief will continue through the year 2012.
[Top of page]
SURPLUS
Need a computer? Try Surplus
Photos
University Surplus
processes thousands of used computers a year for UI. While owners are expected clear them
of all information, Surplus employees check each one to ensure it has been done, then
either sell or disassemble and recycle them. Check out the
photos to see a typical selection in the sales room,
open Tuesdays and Thursdays.
[Top of page]
WE LIKE FEEDBACK!
Story ideas:
Are there topics we haven't covered that you would like to see in our newsletter?
Do you have questions you would like us to address? Send an e-mail to
jenean-arnold@uiowa.edu or a memo to Into Print,126C MBSB.
Address corrections and additions:
If you wish to be added to the Into Print mailing list, fill out and send our
form or e-mail the following
information [University of Iowa campus addresses and @uiowa.edu e-mail suffixes only]
to jenean-arnold@uiowa.edu:
- Your name
- Department
- Campus Mail address
- whether you want the print version, e-mail notification of Web posting, or both.
E-mail us:
Send questions and comments about departmental topics to:
Bionic Bus . . . bionic-bus@uiowa.edu
Cambus information . . . cambus-dispatching@uiowa.edu
Central Mail . . . central-mail@uiowa.edu
Commuter programs . . . commuter-programs@uiowa.edu
General Stores . . . genstores@uiowa.edu
Motor Pool . . . motor-pool@uiowa.edu
Parking facilities operations . . . facilities-dispatch@uiowa.edu
Parking services . . . parking-office@uiowa.edu
Wide Media Center . . . widemedia-printing@uiowa.edu
Copy Centers:
Boyd Law . . . dcblb-printing@uiowa.edu
Hardin Library . . . dchlhs-printing@uiowa.edu
Iowa Memorial Union . . . dcimu-printing@uiowa.edu
Med Labs . . . dcml-printing@uiowa.edu
Mossman Building . . . dcmbsb-printing@uiowa.edu
Pappajohn Bldg . . . dcpbb-printing@uiowa.edu
UPACS and Copyright Service . . . upacs-printing@uiowa.edu
We are . . .
Business Services: Central Mail Services, Equipment Rental, General
Stores, Laundry Service, Parking and Transportation, Printing Department, and Surplus,
serving The University of Iowa. The print version of Into Print is distributed
free and on request to UI faculty, staff, and students.
Contributors to this issue:
Gary Anderson/Business Services, Printing;
Sandie Herwig/Printing;
Chris Kula/Central Mail;
Linda Noble, Michelle Ribble/Parking and Transportation.
Editor/web administrator: Jenean Arnold, phone 384-3723,
jenean-arnold@uiowa.edu, 126C MBSB.
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