Business Services
Winter 2006
Business Services
Winter 2006
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Central Mail | Equipment Rental | General Stores | Laundry | Parking & Transportation | Printing | Surplus Into Print, The University of Iowa Business Services' quarterly newsletter, aims to educate, inform, and entertain its readers, with a goal of fostering positive communication between the departments, their staffs, and their clients. IN THIS ISSUE
General news Central Mail Services Parking and Transportation Printing Department Stores and Rental Services Surplus We like feedback: Story ideas; Address corrections, additions; e-mail The University of Iowa Nondiscrimination Statement NEWS BRIEFS Michelle Ribble Gary Anderson |
TypeStrikesfrom our typo treasure chestpeeperoni slaw school |
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GENERAL NEWS
Road construction near Mossman Building to begin in springThe third phase will be the construction of McCollister Boulevard (the name of the road changes from Mormon Trek to McCollister at the new intersection). It will extend from this intersection across the Iowa River and eventually connect to South Gilbert Street. This new road, culvert, and walking trail will pass very close to the Mossman Building, taking away much of the green space near the building.
Be prepared for construction in our area beginning this spring, creating traffic flow
and parking issues. The construction may also change the access to our building, with
alternate access to Mossman via South Riverside Drive. Watch for updates as this project moves forward.
Maintenance Stores now part of Facilities ManagementGary Anderson Use online delivery for W2s to gain time, save UI money"We still mail approximately 26,000 through the U.S. Post Office. That will cost us approximately $11,700," says Payroll Co-Manager Terri Hein. "Paper delivery recipients may retrieve additional copies through the self service, but only after January 31." To request online delivery of your tax forms, go to the Human Resources self-service web site. Select "Stop Paper Mailings", in the first column on the left. Check "Stop Delivery" in the box titled "End of Year W2 (or 1042s) Forms". The authorization remains valid until you revoke it. The deadline for signing up for 2005 forms was January 10, but you may sign up for online delivery of next year's forms. You will be notified by e-mail when the forms are on the web. Adobe Acrobat needs to be installed on your computer in order to view and print your form. The electronic version serves as the official W-2 or 1042S document. New addresses for UI departments, programs
Center for Asian and Pacific Studies
Center for Human Rights
Joint Office for Patient Financial Services (JOPFS)
International Programs International Programs includes the following: Presentations, tours, classes availableCopy Centers: IT support is offered to customers sending files to the Copy Centers' DocuTech system. Contact: Terrell Hunter. General Stores: A General Stores staff development class is scheduled for Thursday, April 27. Online ordering, including ordering with Pcards on the OfficeMax web site, will be discussed. Contact: Judy Rockafellow. Tours: Classes and small groups may tour Printing, Mail, and General Stores. Contact: Jenean Arnold. New staff orientation: Business Services staff participate in the monthly new faculty and staff orientation sessions conducted by Learning and Development. Contacts: Linda Noble, Parking Services, and Jenean Arnold, other Business Services departments. Check with UI Learning and Development, www.uiowa.edu/~fusstfdv, for information about staff development classes and orientation. CENTRAL MAIL SERVICES
New postal rates now in effectThis increase - the first since 2002 - was needed for the Postal Service to comply with a federal law, passed in 2003, that requires it to place $3.1 billion in an escrow account by October 1, 2006. Without the mandate, the increase would not have been necessary this year. The one-ounce, single-piece rate for First-Class mail has increased from 37 cents to 39 cents. The postcard rate increased by one cent, to 24 cents. The Postal Service also adopted new international mail rates and fees, the first overall price adjustment since 2001. The total international increase is 5.9 percent. This change also took effect January 8. Selected domestic rate and fee changes effective 1-8-06 Central Mail upgrades online shipping systemNote: Daily FedEx pick-up at Central Mail is between 3 and 4 p.m. Please have outgoing packages in the mail room before 3 p.m. Partnership earns IOWA award"UIHC will save approximately $25,000 annually by not replacing its mail metering equipment," says Central Mail manager Chris Kula. "We have been able to lower our current presort fee by .01 cent per piece, which will save an additional combined $60,000 for UIHC, the University overall, and the University of Northern Iowa (which has used Central Mail for three years)." Planning and communication were key. Central Mail and hospital staff worked closely together to plan the details of the arrangement. Prior to implementation, Kula made presentations to hospital staff to inform them of procedural changes. "The hospital mail staff and UIHC employees have done a wonderful job adjusting to the new processes, which will continue to benefit everyone involved," says Kula. See the Spring 2005 issue of Into Print for more information about the partnership. Wilson completes HR development programPARKING & TRANSPORTATION
Frequently asked questions at the Parking Services officeParking Office phone number: 335-1475Q
Can I pay my ticket over the phone with a credit or debit card?
Q
Where am I on the waiting list?
Q
How do I appeal a ticket?
Q
Why can't you just cancel my ticket over the phone?
Q
Where do I park if my lot is full?
Q
My friend/co-worker/relative told me it was okay to park in Lot "X".
Why did I still get a ticket?
Q
Why can't I park for free at a broken meter?
Q
I have a handicap hangtag, so why do I have to pay meters here?
Q
Why doesn't the officer recognize my car? I park in the same spot every day.
Q
I'm new to the University. Where do I park?
Hey, you... buckle upAll occupants of University vehicles are required to comply with applicable State of Iowa motor vehicle laws, including laws that require occupants of a vehicle's front seat(s) to use seat belts. In addition, University policy requires mandatory use of seat belts by all occupants of University 12- and 15-passenger vans.
The Employee Van Pool Program requires all individuals riding in vanpool vehicles
to wear seat belts. This was done because seat belts help reduce everyone's risk of
injuries, since unbelted individuals could impact the safety of others in the event of
an accident. So be safe - not only for yourself but also for everyone else in the vehicle.
Buckle up.
P&T partcipates in campus Energy ExpoThe Parking and Transportation department participated in the Expo and had a display booth with information about its emphasis on fuel savings and alternative fuel use. Through Cambus, Fleet Services, the Van Pool and Bus Pass programs, and encouragement of bicycle use, P&T contributes to reduced gas consumption and emissions.
One of the highlights of the day was the public recognition of the University becoming
an Energy Star Partner. Energy Star is a federal program helping businesses and individuals
protect the environment through superior energy efficiency. UI Senior Vice President and
Treasurer Doug True participated in a ceremonial signing of the agreement on behalf of
President Skorton.
PRINTING DEPARTMENT
UPACS-Copyright Service helps UI faculty publish course packsThe Copy Centers can charge UPACS to students' U-bills when their professors distribute the materials in class, at a cost of 25 percent less than the shelf price. Professors need only furnish the Centers with a list of students who want a packet and their University ID numbers. Many faculty members take advantage of this service. The UPACS service works to cut production costs by reducing the number of unsold, leftover course packs. The staff tries to keep overruns in check by looking at course history and working with professors to estimate how many packets will be sold. Factors include whether students share a packet; how many returns, drops, and adds to expect for the course; and whether the material is electronically accessible. Quick turnaround on reorders helps to reduce print quantities. Professors who include work from other sources in their course packs must obtain permission to use the work. The Copyright service obtains the necessary permission, makes payments, submits reorders, and maintains records. Permission to reproduce copyrighted material is granted for one-time use and must be requested each time a course pack is published for a new class. To order a course pack, send the assembled materials and a completed order form, available from the UPACS office. You may also order by phone. It is important to submit articles and bibliographies early in the process because delays by copyright holders are always possible. Contact Ken Knopik at the UPACS office (208 IH, Iowa Memorial Union, 335-3410, upacs-printing@uiowa.edu) with questions. For more information go to the UPACS web site. Historical Printing Expo held at MBSBKirkwood students job shadow at PrintingArnold participates in the job shadowing program through Kirkwood's Graphic Communications Advisory Committee, which meets annually to provide information and feedback for staff to use in developing and updating their programs. The committee met most recently in November. STORES AND RENTAL SERVICES
General Stores' 2006 catalogs availableGary Anderson 4,000-lumen projector, Power Mac G5s for rentThere has already been demand for the computers - two of them were rented within a few days of their arrival. "Of course, we can order more as needed," says Gerry Miller, manager of Equipment Rental. Be sure to let him know if you are interested in one. If cutting edge is not a priority, your department may rent or buy older laptops "at rock bottom rates," Miller says. Prices vary depending on the age and model of the computer. Equipment Rental services are available only to departments, with payment through University requisitions. Contact us at 384-3922 or 384-3925, or check our web site, www.uiowa.edu/~fusmm/rental.html, for more information. Thanks, but no thanks: don't be fooled by toner, ink cartridge sales callsGary Anderson, Anne Sopher Help lower return rate on orders for office suppliesGary Anderson People, products, prizes star at General Stores autumn showDoor prizes were awarded for the first time in several years. The grand prize, a Lexmark All-in-one Fax-Photo-Scan-Copy-Printer, went to ITS-Telecommunication and Network Services when Rich Adams's name was drawn. Other prizes were won by Sandra Gilpin, a shredder for Student Loan Accounting; Janet Wright, a label maker for the UIHC Joint Office for Marketing and Communications; Diana Miler, an OfficeMax shirt for the Career Center; Kim Sherwood, a case of popcorn for Electrical and Computer Engineering; Julie Bergeon, a Marilyn Monroe picture for Purchasing; Mike Perry, a coffee cup for the State Archaeologist's office; and Tammy Goss and Joanna Malott, rubber band stress balls for Admissions.
Thanks to all who attended the show. The next Product Show is the 2006 UIHC Spring
Fling, scheduled for April 20.
Herd books still available from StoresCharacter Counts: Meet Terry KnottnerusSome days are hectic, when unloading incoming stock, filling orders, updating the data base, and reordering supplies all need to be done. With the help of their computer system - "It tells us what we have to order" - he takes it in stride. And it helps that he gets along with coworkers and customers. "I've got a good group of people to work with," Terry says. "I like meeting people. I give them a hard time, they give it back to me." He's worked at UI for about 27 years, almost half of them at Maintenance Stores. An Iowa City native and West High graduate, Terry now lives in Tiffin. His twin daughters, Kristin and Taran, attend Clear Creek-Amana High School; his son, Justin, works in a Coralville nursing home; and his mother and two of his brothers live in the area. Terry follows Hawkeye sports and West High and pro football, especially the Green Bay Packers. "Vince Lombardi, Bart Starr . . . . I remember watching them on black-and-white TV, the old Black-and-Blue Division. That's what they used to call the Packers, Bears, Lions, and Vikings," he says. Although he missed an opportunity to go to a Packers game last fall, Terry did make a trip to Kansas City to watch the Chiefs play the Patriots. "I wore my Packers stuff down there and took a ribbing. When the bus pulled out, I said to the driver, 'Hey, wait a minute, aren't we going to Lambeau Field?'" But the Chiefs stadium was a good alternative. "It's a fun stadium - I'd go back if I had a chance." And he got an autograph from Iowa City native Tim Dwight, who plays for the Patriots. Fishing around Riverside, Tiffin, and Oxford keeps Terry entertained in fair weather. He once caught a two- to three-pound catfish, which he threw back, in Old Man's Creek. He's also a regular at the monthly Karaoke nights at the Eagle's club, signing in as T-bone (he has a part-time job in a Hy Vee meat department). "There are some really good singers there," he says, although he claims not to be one of them. Nevertheless, if you stop in for a set he's sure to greet you with a grin - and he promises not to laugh if you take to the stage, too. Maintenance Stores moved under Facilities Management administration on January 3, so is no longer a division of Business Services. See article, above. SURPLUS
Surplus continues selling items on eBayWE LIKE FEEDBACK!Story ideas: Are there topics we haven't covered that you would like to see in our newsletter? Do you have questions you would like us to address? Send an e-mail to jenean-arnold@uiowa.edu or a memo to Into Print,126C MBSB. Address corrections and additions: If you wish to be added to the Into Print mailing list, fill out and send our form or e-mail the following information [University of Iowa campus addresses and @uiowa.edu e-mail suffixes only] to jenean-arnold@uiowa.edu:
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Send questions and comments about departmental topics to:
Bionic Bus . . . bionic-bus@uiowa.edu Business Services: Central Mail Services, Equipment Rental, General Stores, Laundry Service, Parking and Transportation, Printing Department, and Surplus, serving The University of Iowa. The print version of Into Print is distributed free and on request to UI faculty, staff, and students. Contributors to this issue: Gary Anderson/Business Services, Printing; Chris Kula/Central Mail; Michelle Ribble/Parking & Transportation; Anne Sopher/Purchasing. Editor/web administrator: Jenean Arnold, phone 384-3723, jenean-arnold@uiowa.edu, 126C MBSB. |