Business Services
Spring 2007
Business Services
Spring 2007
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Central Mail | Equipment Rental | General Stores | Laundry | Parking & Transportation | Printing | Surplus Into Print, The University of Iowa Business Services' quarterly newsletter, aims to educate, inform, and entertain its readers, with a goal of fostering positive communication between the departments, their staffs, and their clients. IN THIS ISSUE
General news Central Mail Services Equipment Rental General Stores Laundry Service Parking and Transportation Printing Department Surplus View PDF version of this issue
NEWS BRIEFS |
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GENERAL NEWS Central Mail Copy Centers General Stores Printing Parking permit renewals Cambus: Elaine Mudge, Nate Bock, Sara Carney, Ryan Dux, Suzanna Hermans, Patricia Hakken, Aaron Halbur, Melissa Almond, Julia Skinner, Bart Knox, Sarah Woller, Derek Roper, Riva Geller, Susan Hainlin, Laura Collier, Dan Babb, Steve Platt, James Farley, Brianna Maras, Larry Hudon, Andrew Ross, Phil Mueller, Tom Smith, Tony Frank, Trevor Savage, Angela Wolf Central Mail: Scott Kornblatt, Simon Knoblauch, Jamie Powers, Jamie Johnson, Ryan Mullins, Luke Larsen, Tom Srp Copy Centers: Caroline Hart, Neil Crane, David Anderson Fleet Services: Alexis Smith General Stores: Bill Landis, Nick Olson, Andrew Stroeve Parking Field Services: Chris Weibold, Dave Mather Parking Office: Leslie Rittierodt, Brianna Huber Parking Operations and Maintenance: Kelly Backus, Amanda Colvin, Emily Downs, Christina Ellis, Rebecca Feiereisen, Josh Guffey, Cody Harms, Kevin Heintz, Bonnie Held, Paul Henning, Ashley Hott, Elizabeth Kauffman, Michele Kelly, Janelle Legg, Dan Powers, Natalie Simek "Everything You Wanted to Know About the 2007 U.S. Postal Service Rate Increase... And You Better Know!" informs mailers of Postal Service changes that are taking place. "Saving Departmental Expenses with Print, Digital and Mail Services" is a new class that covers opportunities to save money on printing and mailing expenses. Register through UI Learning and Development, www.uiowa.edu/~fusstfdv. Also, Central Mail makes presentations tailored to each department's mailing needs, to provide information and money-saving suggestions. Contact Chris Kula. Tours New staff orientation CENTRAL MAIL SERVICES Rates will change for second-class mail and periodicals on July 15. The Postal Service has posted the new standards for periodicals on its website, www.www.usps.com/ratecase/welcome.htm. Rates will vary based on machinability and barcoding; bundle and container rates will vary based on presort level and point of entry. Delivery-point validation, currently optional, will be required effective August 1. This means the primary address number must be truly deliverable for a mail piece to qualify for postage automation discounts. For more information on rate changes see the Winter 2007 issue of Into Print, and on address quality, see the Summer/Fall 2006 issue. Contact Chris Kula with questions.
More classes will be scheduled for the summer and fall terms. If you would like a presentation customized for your department, contact Kula at 384- 3709, chris-kula@uiowa.edu. EQUIPMENT RENTAL Older items are made available for interdepartmental transfer. Currently there are several Dell and Sony laptops at rates ranging from $300 to $500 each. Consider browsing our stock, too. UI faculty and staff are welcome to make appointments to pick up items or just to see what's available. "We have people who come in to pick up something, and then see things they didn't know we have. They leave with things they never expected to rent," says Steve Fulwider, IT support staff. "Just call for an appointment to make sure we're here and not out on deliveries." Check the Equipment Rental website, www.uiowa. edu/~fusmm/rental.html, for a stock list, prices, and policies. GENERAL STORES Gary Anderson Gary Anderson LAUNDRY SERVICE First, we offer a large selection of current styles, colors, and fabrics. Do you want a black-and-tan polo shirt with a button-front placket and coordinating striped collar? Done. Do you prefer all cotton, or a blend? No problem. Maybe you want them in red and tan, blue and tan, and orange and white, so employees don't look like clones? We can do that. You may select a different color, style, or fabric for every day of the week if you wish. What else do we offer with this custom service? Well, we use bar-code software to track each rental garment and can tell you the most recent pick-up and delivery date for every one of them. We provide a mending service for garments in disrepair. We can include logos or personalization using screen print, embroidery, or emblems. We also offer garment cleaning and delivery to customers who just want us to wash garments they already own. With our years of experience, we can help customers design a service program that works for them. Unlike most commercial laundries, we don't require a three-year contract; charge a fee for starting a service or making changes in an established service; or lump our customers into one standard service program. Pricing is based on what our customer wants for garments and service. We are willing to modify your garment rental program at any time. Laundry Service understands that each department has unique uniform needs that are important to its operation and image. We feel we can't overemphasize this: Our customers define the uniform
rental program we offer. We want you to know we will provide a custom service, tailored
to meet your department's needs. The University of Iowa Laundry Service is a part of
the University, and we are in business to serve you.
PARKING & TRANSPORTATION Parking and Transportation has launched a parking lot waiting list through the Human Resources Employee Self Service website. UI employees can add their own names to, or delete them from, a waiting list, and they can check their status on a particular list. The service is available twenty-four hours a day, seven days a week. For more details, go to www.uiowa.edu/~parking/wait-list.html. Reach Carpool Matching Service through HR site "We had to react quickly to put something together," he says. "All three transit systems - Cambus, Iowa City, and Coralville - came together. We found some employees at the last minute who were willing to help." McClatchey arranged for five buses to shuttle people from the Iowa City train depot on Wright Street to Old Capitol, where the Governor was greeting people, to Hancher, where the entertainment was, and then back to the depot, all while the systems continued their regular routes. Then, he directed traffic after he arrived at Hancher for the festivities. "I had a radio in my hand, so I guess I looked official. There were charter buses and media vehicles that needed to move, drivers letting riders out at the door and wanting to know where to park their cars, and people asking which ticket line to stand in," he says. So he did what he could. "I guess I was a Hancher official as well as a parking guy that night. It was a rainy, chilly evening, so it was good we had the bus option. By the time I got home I was pretty wet." All in all, everything turned out well. "There was someone in a wheelchair on the train, so we used one of our accessible vehicles. They were very appreciative; I'm glad we were able to accommodate that," he says. "It was a fun night, upbeat. I think people enjoyed it. It was nice to have people come in from around the state and to have the Governor here." However, "Our first and foremost function is to keep the buses on route," he says. A student-run organization, Cambus employs five full-time staff and about 160 students. "I enjoy being around students. I like their enthusiasm. Most come to work with really good attitudes. They're a good, willing workforce." The challenge is that little institutional memory carries over, he says. "We're constantly training people." But, he adds, "the positives far outweigh the negatives. There's always something different going on." "Because we're a small organization, I get involved in most of the decision making, such as what vehicles to purchase," he says. "We've gotten a couple of smaller buses and are starting to replace fifteen 1989 models. We're in the process of ordering four; I look for them to arrive next summer." The buses are built to order. "You start with a basic model and spec your own systems," he says. Cambus prefers a Cummins-Voith engine and transmission package, "mostly because of local support." The new buses will have low floors and no steps to climb. "We're moving toward the whole fleet to be low-floor, and we're adding security cameras." For better pricing, Cambus joined the Iowa City and Coralville bus systems for the purchase. Pat and his wife, Michelle, who works at the DeGowin Blood Donor Center, have two children. Braden, 15, is in basketball and track, and Brianna, 7, participates in soccer and other seasonal activities. "My wife and I are pretty busy raising children. I spend a lot of time following them around," Pat says. He's prepared to keep it up. He told his children to "stay together, wherever they go. When we're ready for retirement, we'll pack up and follow them." PRINTING DEPARTMENT Files sent to the Digital Imaging Group must be saved in .pdf format. Specific instructions depend on what software and which version you work with, so please contact us for more information about format. Once saved, you may send files via the Web or on disks. Prepress
Contact us Printing order checklistSend all this to: Printing Department, 100 MBSB, or deliver it to 2222 Old Highway 218 South, phone 384-3700. SURPLUS All University of Iowa computers to be disposed of must be sent to Surplus. Security is paramount because of the vast amount of personal data stored by many departments. We have developed a system that simplifies and ensures proper "wiping," or clearing data from, hard drives. We've also developed a tracking system that allows us to locate any given computer in our posession and document the disposition of it. We post many high-value items online for sale through eBay and LabX. Recently this has included microscopes, a facial scanning system, and computers and accessories. Often we arrange auctions for high-value items not suited for online sales. This year we held auctions for the Oakdale cafeteria equipment, motor vehicles, and three Steinway pianos. Our old standby, the warehouse, always offers an adventure. Recent good finds there include microscopes, a centrifuge, wooden desks, wide-format color printers, an auditorium-style projector; electronic storage racks, study carrels, coffee tables, a brand-new sink, wheelchairs, portable whole-body lifts, generators, and library card catalogs. There are plenty of good shelves and cabinets, both wood and metal, as well as file cabinets, office chairs, and office dividers. Finally, when items can't be sold we either sell them for salvage or deliver them to the landfill - the last resort. Visit our website, www.uiowa.edu/~fusmm/surplus.html, for information about how to send items to Surplus and to see photos and prices of current stock. Our warehouse is in the Gilbert Street Building, 1225 South Gilbert. It is open to departments by appointment and to the public Tuesdays and Thursdays, 10 a.m. to 6 p.m. WE LIKE FEEDBACK!Story ideas: Are there topics we haven't covered that you would like to see in our newsletter? Do you have questions you would like us to address? Send an e-mail to jenean-arnold@uiowa.edu or a memo to Into Print, 126C MBSB. Address corrections and additions:
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Business Services: Central Mail, Equipment Rental, General Stores, Laundry, Parking & Transportation, Printing, and Surplus, serving The University of Iowa community. The print version of Into Print is distributed free and on request to UI faculty, staff, and students. Contributors to this issue: Gary Anderson/Business Services, Stores, Surplus; Chris Kula/Central Mail, Copy Centers; Michelle Ribble/Parking and Transportation. Jo Anne Worley/Laundry. Editor/web administrator: Jenean Arnold, phone 384-3723, jenean-arnold@uiowa.edu, 126C MBSB. |