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The University of Iowa Printing Department Serving UI faculty, staff, and students since 1930
Into Print
Into Print, The University of Iowa Printing Department's bimonthly newsletter, aims to educate, inform, and entertain its readers, with a goal of fostering positive communication between the departments, their staffs, and their clients. IN THIS ISSUE Hot Off the Press Save money: send clean copy Department wins printing, design awards M-numbers OK for color copier
State-of-the-art DocuTech publishing system installed Hot off the PressSave money: send clean copy
TypeStrikesfrom our typo treasure chestsupper rep State-of-the-art DocuTech publishing system installedWhat DocuTech publishing system When Fall '96 Where Copy Center 7 and any networked computer on campus. We are pleased to offer our customers access to one of the most important new technologies in printing: the Xerox DocuTech digital publishing system. Developed on the premise that a document is information that connects individuals; is not only type on paper but also electronic; and is key to the functions of higher education, the machine's publishing and data access capabilities are changing the printing industry. The DocuTech is a high-resolution scanner, digital copier, binding machine, and archival system that can connect directly to your workstation. Once connected, you can create publications up to the camera-ready stage on your computer and send them directly to the DocuTech for printing and binding. We can store, retrieve, revise, and reprint them on request. The DocuTech is fast,135 sheets per minute, and produces high quality publications at 600 dots per inch. Small quantities are cost- effective. A 24-hour network connection and cross-platform compatibility make it easily accessible. It accepts both PostScript and PCL languages so you can easily print directly to the DocuTech from all platforms - Windows, Mac, HP, or Unix, for example. It accepts electronic and hard-copy input and can combine the two into a single digital document; it combines scanned pages into a single document composed of multiple TIFF files and allows us to clean the scanned copy. The hardware includes a high-resolution scanner, with which we can insert material into electronic files. This can be useful for photos or graphics, which reproduce exceptionally well at 600 dpi. Because you print only what you need, when you need it, you can reduce waste and storage needs. Your direct connection to the system reduces the potential for human error and delay. Publications that are a short run - - 1 to 1000 copies, black ink, and between 8 x 10 and 11 x 17 inches can be produced on the DocuTech. The machine handles a range of paper, from 20-pound bond to 110- pound index, including precut tabs, and allows the use of different stocks in a single document. It inserts pages, so slip sheets, blanks, and pages with color can be included. On-line finishing includes collating; stapling up to 70 sheets/140 pgs, tape binding up to 125 sheets/250 pgs, and saddle stitching booklets up to 16 sheets/64 pgs; folding; and trimming. The DocuTech's publishing software options include shifting the image on a page to allow for binding; starting chapters on the right side; printing on one or both sides of a page; and paginating single pages for 2-up signature binding. Anyone who produces course packs, proposals, short-run and custom text books, journals, article reprints, forms, manuals, and training materials should find the DocuTech useful. Its scanning, storage, and access features can be used for libraries' special collections, rare books, and reserve reading rooms. Using the DocuTech system requires that you load the correct printer driver on your computer. We provide this to you free of charge. You also must learn how to complete the electronic job ticket that accompanies each order. Staff from Xerox will conduct training sessions on campus for our customers who plan to use the DocuTech publishing system. Call the copy centers' manager to register for a session or for more information. The Printing Department will conduct a staff development class in September that gives information about and a demonstration of the DocuTech digital copier and publishing system. This is in response to widespread interest in the copier after two days of demonstrations in June. Contact the staff development office at 335-2687, 509 JB, for information about registration for the class. [Top of page] PageMaker users: upgrade to 5.0 or newerIs your paper really recycled?Paper manufacturers do not necessarily use this definition. Stocks described as recycled may contain recycled material but little or no postconsumer waste.
Paper that we carry and list as recycled does contain a 20 percent
postconsumer minimum. If your paper is a special order, check the
manufacturer's sample book for postconsumer waste information.
Staff development series focuses on electronic publishingWhat was once the domain of editors, designers, typesetters, camera technicians, and platemakers is now an open field. Computer technology, particularly electronic publishing software, allows anyone entry to the printing work flow. As the University of Iowa's printer, we want to welcome our customers into this partnership by sharing information that will help us work together. Most of the classes are based on a series of videotapes that educate printers on electronic publishing. We purchased the series for our staff to view and then decided the information is applicable to our customers as well.
We have planned the following five classes, all of which offer
general information, for fall semester:
Watch for more information and registration forms in upcoming
staff development class listings. The classes we have already
conducted have been very popular, so register early. Call the staff
development office, 335-2687, for information about dates and
registration.
Quality Report: CQI team works to restructure composition, camera areasThe two areas have long functioned as separate units. Technology has drawn them together by merging and overlapping their tasks on the computer. The team has identified problems ranging in magnitude from not enough software manuals to who will manage the new unit. The solutions include reorganizing the work flow, shifting responsibilities, training and cross training staff, purchasing equipment, and rearranging space. Educating customers will also be a priority, to help them provide the information necessary for us to complete their jobs. The result will be an improved work flow with jobs moving more quickly into production. This is the first team to address Printing Department internal issues under the Continuous Quality Improvement program operating throughout Finance and University Services. Staff who work in and outside the areas involved are on the team.
Lee Vasquez, who has worked extensively with restructuring and
quality improvement efforts in business service departments, is the
team's facilitator. "This is a good team," he said. "They have
confidence in each other, work through problems, and have made
progress. There is evidence they are already functioning as a
unit....they are implementing ideas as they go." Full implementation
of the team's initiatives could occur within 30 to 60 days, he said.
Character Counts: Meet Tim BlakeTim Blake, formerly of Copy Center 5, is now at the IMU copy center operating the new DocuTech publishing system. He has enjoyed his job from the beginning four years ago, but, he said, "I like working with the DocuTech, especially the computer side of it." It's a natural outgrowth of his fondness for computers. Tim cruises the World Wide Web mostly to collect information, he said. "It's for myself. I just put it in the back of my mind." He uses the web to follow the Cardinals - - he found a site that's "up-to-date right up to the pitch;" to check in on a group of people who keep an on-line diary of the life of their household; and recently to research a car he bought. But his main web interest is in using e-mail to keep in touch with friends and family across the Midwest. Tim grew up in Dubuque and returns once a month for Army Reserve training. He's been in the Reserves for ten years, attending the University on the GI bill and working as a supply person for a unit of combat engineers. In this role he has traveled to Germany and Central America to build schools and roads in rural areas. He said the overseas travel helped keep him enlisted longer than he had planned, in part because "We're actually doing something instead of sitting around the woods in Wisconsin swatting mosquitoes." Tim graduated from the UI with a degree in finance and plans to stay in the area for a while. He may return to school as a computer science major. Then? "I'd like to move to St. Louis someday, to be near the Cardinals." We are . . .the Printing Department, an in-house print shop serving University of Iowa faculty, staff, and students. Into Print publishes information about the Printing Department. It is available free and on request to faculty, staff, and students at the University, and to colleagues in the in-plant printing industry. Send questions and comments to Jenean Arnold, jenean-arnold@uiowa.edu, editor.The Printing Department is the University of Iowa's official purchasing agent for printing, as specified in the Code of Iowa and The University of Iowa Operations Manual, VI.21.1. The charge to the Printing Department is to manage each printing project with the best interests of the entire University as the primary goal. Its mission is to provide complete graphic support by developing cost-effective, graphically aesthetic, and timely printed material for the University community. Iowa law requires that printing for state agencies be purchased by the state Department of General Services, Printing Division, or an appointed assistant. The chief administrator of the Printing Department is the appointed assistant for The University of Iowa. Individuals may not purchase printing and photocopying (Operations Manual V.11.23). Therefore, any request for printing or copying for the University must go through the Printing Department.
www.uiowa.edu/~printsvc/intoprint/96/IP96-4.html
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