PRSSA | Officer Descriptions

President:

Make sure chapter adheres to all PRSSA National Bylaws and University of Iowa Student Association Regulations
Establish chapter goals/objectives with approval from faculty advisor
Oversee all officers and directors
Run all general and executive board meetings and hold elections
Obtain and maintain knowledge of PRSSA on a national/district/chapter level
Organize a leadership retreat prior to the start of each semester to plan for the year
Develop and maintain contact with advisors and JMC-School Director
Publish a president's message in each addition of the chapter newsletter
Hold executive board meetings before general meetings
Present member certificates and achievements at awards banquet
Update chapter files continually
Attend all chapter activities

Fill in for president when absent and assume his/her responsibilities
Coordinate one major community service project each semester
Give the chapter and graduating members information on PRSA Associate Membership
Plan and organize all informal meetings
Design information packets to distribute to all new members
Serve as the chapter's National Liaison: assist the president with national, district and chapter activity updates and coordinate the chapter's involvement with conferences
Assist president in handing out membership certificates and other awards

Responsible for chapter's publicity of weekly meetings, various events, fundraiser's, recruitment drives, etc.
Make sign up sheet for board members to make class announcements about the first meeting and PR day.
Plan social activities and banquets.
Post flyers/table tents announcing meetings, group awareness, etc. throughout the semester at: IMU, AJB, Becker Communication Studies Building, EPB and Pappajohn Building
Oversee the coordination of PR Day
Plan a winter and a spring banquet

Responsible for organizing interesting and beneficial speaker sessions, workshops and trips
Responsible for interviewing the speaker and creating a sheet detailing what he/she will be presenting
Organize PR outreach program
Keep the chapter informed about PR outreach
Compile list of businesses that hire interns in public relations an inform the group
Obtain and post a copy of the internship list form the University COOP office in our office
Keep a file including resumes, cover letters and other job hunting pieces so members will have references when job or internship hunting
Keep internship files updated
Maintain weekly contact with Cedar Valley and Quad City PRSA chapters
Attend monthly PRSA meeting and enlist chapter members attendance at these meetings
Subscriber to e-mail list serves of local chapters
Coordinate one agency tour and professional/amateur exchange
Maintain contact with other PRSSA chapters in Iowa and in our region
Responsible for updating and maintaining alumni records
Liaison to National Executive Board of PRSSA - responsible for maintaining contact with national board members and keeping chapter up to date on national events

Oversee all firm activities and meetings to ensure their proper operation
Work with at least one client on a major project each semester
Hold committee meetings
Establish primary contacts with clients and maintain open lines of communication with them throughout the year
Keep in contact with advisors to discuss the firm's progress
Continually update files/search for new accounts

Coordinate chapter newsletter to be published bi-monthly
Generate story ideas, editing layout and writing
Solicit companies for donations/ad space
Develop a production schedule and hold weekly committee meetings to ensure organization and the meeting of deadlines
Adhere to the goals and objectives designed for the newsletter in additional to journalistic standards (AP style)
Distribute newsletter to members, advisors, display in JMC-School, PRSSA office, parent chapter of PRSA, parent chapter of PRSA and past members who request it
Prepare the newsletter award proposal for District National Awards
Update newsletter layout and format it semi-annually
Work with webmaster to put newsletter online

Send weekly emails to PRSSA members informing them of upcoming meetings and events, committee reports, and other chapter news
Compose and maintain list serve
Record detailed minutes of all meetings and e-mail them to members
E-mail agenda to members on list serve prior to general meeting
E-mail agenda one week in advance to J-School (rosemary-zimmerman@uiowa.edu) to announce meeting times and dates.
Send meeting minutes to webmaster to post on web site
Help keep the filing in the PRSSA office organized
Bi-weekly updates to chapter advisors

Organize and execute at least one major fundraiser each semester
Develop strategies for fundraising with committee and executive board
Work closely with PR director in developing and executing fundraiser's
Comply with the $1500 budget from the School of Journalism and the $300 from UISG.
Collect dues three weeks before they must be turned in and keep filed records of dues and send them to national headquarters.
Utilize Phyllis Rosenwinkel, phylils-rosenwinkel@uiowa.edu, our financial contact at the J-School
Apply for travel funding from UISG to pay for agency tours and conferences.
Apply for funding to pay for supplies from UISG.
With president, submit bid for money from the university
Attend all school organization's budget meetings/hearings
Budget in conjunction with the executive board
Maintain contact with the J-School Administrative Secretary
Keep financial records updated
Provide monthly financial reports to executive board
Responsible for blue requisition forms needed for monetary transactions
Work with Champions of PRSSA program to aid the chapter fundraising

Maintain chapter web site www.uiowa.edu/~prssa
Work with secretary to post announcements
Work with firm director to continuously update firm link
Work with historian to place photographs on site
Work with newsletter editor to put each newsletters online
Frequently update calendar
Create and maintain links to PRSA chapters, National PRSA site and National PRSSA site

Document activities and the progress of the chapter in both written and photographic form
Create a system plan for documenting the year, resulting in a yearbook
Assist the newsletter editor with photographs for the newsletter
Develop a national/district/chapter fact sheet for members and create a James F. Fox chapter history record
Responsible for having executive board and chapter photos taken
Responsible for updating and expanding alumni records