ProTrav
Procurement Card & Travel Expense Voucher
Did You Know?
2009 Quarter Three

Expiring Cards Training Update

In keeping with industry standards and program policy, all UI cardholders are required to complete Procurement Card training once every three years.  This is to ensure all UI cardholders are kept informed of updated or changed policy.  The date required to complete training coincides with the month and year in which your card expires.

To register for the online ICON course, follow the steps below:

1. Log into the Self-Service portal: Employee Self Service - Finance and Operations https://login.uiowa.edu/uip/login.page?service=https://hris.uiowa.edu/portal/
2. Go to the Personal tab
3. Click My Training
4. Click Available Online Icon Courses
5. Click Procure Card Training no Recon
6. Click Enroll in this course
7. Click Content
8. Complete all three sections:  Buyer's Perspective, Fundamentals, and Travel
   
   PLEASE NOTE:  If you exit ICON before completing the course, you may re-access the course through Self Service from the Personal tab by clicking the My Training link, and looking under ICON Courses Currently Enrolled In.
    

If the refresher course is not completed by the end of the month your card expires, your purchasing privileges may be suspended until course completion. 

Reminders will be sent to cardholders well in advance of card expiration to allow adequate time for course completion.

Univ. of Iowa Procurement Card Activation Instructions

Procurement cards are set to expire 3 years from the issue month. During the month in which your card expires, a replacement card will be mailed directly to you from the card provider.
Once your card is received, please complete the steps below to activate the card and dispose of the old card.
Activate your new card by calling the number on the activation sticker affixed to the front of the card. An automated activation line prompts you to enter the following information:

• The 16-digit credit card number
• Last 4 digits of your University ID 

IMPORTANT: To protect employee social security numbers, the University of Iowa arranged with US Bank to use University ID numbers for card activation. Your social security number will not work.  You will automatically be prompted for your social security number, enter the last 4 digits of your University ID number instead.  Your University ID is found on the front or back side of your UI identification card, depending when the card was issued.  Your University ID is also located in ProTrav. Under the PCard tab, navigate to the My Cards section, locate your name and click the “+” to expand available options. Click the Account Info link to display your University ID.

• Card zip code and your office phone number

NOTE:  The zip code is located on the tri-fold sheet your Procurement Card is attached to. You can also find this address in ProTrav, under the PCard tab navigate to the My Cards section, locate your name and click the “+” to expand available options. Click the Account Info link to display the zip code and office phone number associated with your Procurement Card. You will need this address for online and phone purchases.