ProTrav
Procurement Card & Travel Expense Voucher
Did You Know?
May 2008

Cash Back/Fraud Protection Offers
You may receive from time to correspondence offering cash back incentives for credit card purchases and/or fraud and ID theft protection along with an enclosed check for approximately $10.00.  Please be aware that the correspondence is not affiliated with US Bank and the check should not be cashed.  Cashing the check will active a membership in which your card will be charged an annual fee for approximately $119.00 the first year and $129.00 the second.  If you think you may have deposited a check as described above, please contact our office for further instruction.

Dispute Transactions Information
If you are having difficulties getting information from a vendor, specifically a local vendor, contact the ProTrav Team for assistance. The dispute form should not be used to request a receipt. Make sure you document when you have attempted to contact the vendor.  Include date, time and the name of the person you spoke with.

Electronic Attachments
Effective July 1, 2008 the Accounts Payable, Purchasing & Travel Departments  will require all documentation (for Preqs, e-Vouchers and Protrav systems) to be scanned, attached and routed through workflow with the transaction.  Approvers are required to review such documentation prior to approving the individual transaction.  Over 70% of the current transactions already have the documentation attached.  This method has proven to decrease the processing time, which results in faster purchase orders, payments and reimbursements.