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ProTrav
Procurement Card & Travel Expense Voucher
Did You Know?
August 2008
Email for flood related questions: flood2008@uiowa.edu
**UPDATE**Electronic Attachments
Effective September 1, 2008 the Accounts Payable, Purchasing & Travel
Departments will require all documentation (for Preqs, E-Vouchers, and
ProTrav systems) to be scanned, attached and routed through workflow with
the transaction.
As of October 1, 2008 any of the above referenced forms
accompanied by paper documentation will be returned to the department and
requested documentation be scanned and electronically attached.
New and Improved Travel Spend Reports Now Available
- The Travel Spend Report available
in ProTrav (Procurement Card and Travel Web Based Application) has
been redesigned to offer users more options and to provide more information.
The redesign provides all users (travelers, reconcilers, and *Org/Dept
Administrators) a valuable tool to review and report on travel related
expenses that have posted to general ledger (GL).
This enhanced reporting tool should facilitate improved budgetary oversight
of travel related costs.
Report changes/enhancements include:
- Option to generate report by individual traveler(s) or group of
travelers or by MFK
- Ability to specify GL posting date range of report
- Ability to generate either a summary or a detailed report
- Detailed report now includes spend by individual expense type (airfare,
mileage, etc.)
- Ability to export report to excel or CSV
The data included in the reports
will be limited to those individuals to whom you have access.
Report restrictions are as follows;
- All users will be able to generate reports on their own travel spend
- Reconcilers may generate reports on all of
their “my Travelers” (individuals
for whom they regularly create Trips and Travel vouchers)
- Upper Level Administrators* can generate reports for all travelers
in their Org and/or Org/Dept
*Org/Dept Administrators can be granted the Upper Level role to view
Travel Expense Vouchers, Procurement Card Vouchers or both at an Organizational
or Departmental level. If you have budgetary responsibilities
for your area, and do not currently have the “Upper Level role” click here to
complete the access request form.
Please review links below for
complete reporting instructions;
- ProTrav has a Freight Report available
for basic and upper level users. This report allows users to
review and download freight detail for UPS and Federal Express transactions
processed on the University of Iowa Procurement Card.
Please review the link below for complete reporting instructions;
Questions about any of these reporting options can
be directed to protrav@uiowa.edu
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