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On-line Airfare
The University Travel office would like to pass along some very important information to those of you who use the UI Procurement Card to purchase airfare on-line. As a security measure, for e-tickets booked online, airlines now require that the traveler have in their possession the credit card that was used to purchase the ticket. You may be asked to show the card prior to check in or boarding. This is true whether the ticket is booked directly on the airline’s Web page (UAL.com, AA.com, etc) or an on-line booking agency (i.e. travelocity.com). If an individual does not have the exact credit card used for the purchase, they may be denied boarding and be asked to step out of line and go to a phone to book a new ticket with a credit card they have with them. Airlines do not require this extra security measure for tickets booked through a travel agency or for paper tickets.

In order to avoid problems at check in and boarding the following solutions are recommended:
bullet If booking on-line, use the Procurement Card in the name of the traveler so that the card can be taken with the traveler to the airport. (Note: A cardholder is not allowed to send their card with another individual in travel status.)
bullet If you are using a “departmental” Procurement Card or the PCard of an individual other than the traveler, book your ticket(s) through one of the UI’s Preferred Travel agencies or another reputable agency.
bullet Request a paper ticket rather than an E-Ticket. Note that most airlines now charge if paper tickets are requested and are moving towards eliminating paper tickets completely on itineraries that are eligible for E-tickets
 

 

Purchasing Department | 202 Plaza Centre One | University of Iowa | Iowa City, IA  52242 | 319-335-0379