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The Cardholder/Department
promptly contacts Purchasing (335-0389 or 335-0385) Department
when there is reason to believe that a card has been lost,
stolen or misused.
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The
Cardholder/Department maintains the actual card and
card number in a secure and safe place to avoid "unauthorized"
individuals access to credit card information.
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Cardholder/department
adheres to the written terms and agreements contained
in the University Procurement Card Manual and Procurement
Card Agreement.
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Cardholder/Department
instructs all authorized users of the above mentioned guidelines,
and periodically reminds users of the accountability requirements.
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Cardholder/Department
reviews Procurement Card billing monthly to confirm that the
card's use is limited to purchases for the benefit of the
University.
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Should
a Cardholder terminate employment with the University
or transfer between departments, the user department
has the specific obligation to reclaim the Procurement
Card and return it to the Accounts Payable or Purchasing
Department prior to the employee's termination date.
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