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Purchasing Agent / Buyer

Purchasing agents, or buyers as they are sometimes called, are in charge buying for the University. Their job is to balance quality with cost to ensure that the best purchases are made. Buying an item, material, or service whose quality is too high for its intended use is a waste of University funds. Each buyer is assigned specific commodities for which they help departments purchase goods and services.

Some Key job tasks/duties/responsibilities of purchasing agent

  • Administer University's procurement process including the evaluation and processing of requisitions and issuing purchasing orders for a large group of commodities requiring technical and product expertise resulting in major, complex, multi-year acquisitions.
  • Develop written technical bid specifications for competitive Request for Quotations.
  • Negotiate complex and campus wide contracts.
  • Determines method of procurement, such as direct purchase or bid.
  • Analyze vendor performance, negotiate and resolve disputes.
  • Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority.
  • Knowledge of contract administration, researches and analyzes specific commodities to maximize cost savings.