Announcement - Workflow Administrators

New eBuy workflow form types

Date: April 20, 2009

The Purchasing department is pleased to announce the upcoming release of eBuy in May of 2009, the latest in our series of strategic procurement tools.

Campus users will log into eBuy, an “Amazon.com” like environment and search for needed products from competitively bid primary contracts; providing the products to campus at the best price in a timely fashion.  These orders will load to the PReqs system and go through workflow.

The following new workflow form types are available for Workflow Administrators to make changes to approvals where needed.

New Purchase Requisitions Workflow Form Types

PREQS	EBUYLT10K	eBuy Requisition - Under 10,000
PREQS	EBUY10TO25	eBuy Requisition – 10,000 – 24,999
PREQS	EBUYGT25K	eBuy Requisition - Over 25,000

Procedures:

• Approvers will be transferred from the existing workflow groups to the corresponding new ones.     
• Orders that are less than $10,000 are completed after the last person from the department approves the requisition.  The Department is responsible for the approval and making sure these orders are filled out correctly.    
• PReqs $10,000 and greater will be routed to Purchasing in Workflow to review. 
• All PReqs that have an Iact equal to 6730 or 6740 will be routed to Purchasing in Workflow to review. 

If you have any questions contact Chris Leichty at chris-leichty@uiowa.edu or 335-0384