Blanket Orders 2006:

 

1) Blanket Orders for standing orders (PO Type BLK), contracted pricing (PO Type BOQ) and maintenance contracts (PO Type MCT) will be encumbered FY06. 

 

2) If you have not completed your Blanket Order Report, please do so ASAP.  

 

3)  Blanket Orders (PO Type BLK) with an annual spend of less than $2000, over 2 years old and/or issued to a vendor that is inactive will be closed by Purchasing. Invoices dated prior to July 1st will still be paid against these PO's in July.  Departments will need to complete a PReq to create a new PO if they wish to continue these orders.  The dollar amount on the PReq should equal the amount to be encumbered in FY06.  We encourage the departments to utilize the procurement card, eVoucher  or PReq procurement tools.

 

 4)  ALL Blanket orders with PO Types BOQ and MCT as well as BLK under 2 years old will be moved forward to FY06 with the amount the departments provided purchasing on their departmental Blanket Order reports.  These orders will be recreated by Purchasing with a replacement purchase order number that begins with "0" in place of the current "4". All other numbers of the order will remain the same. For example:  “4000023149” will be replaced with “0000023149”.   Purchasing has chosen this method so that the vendors can continue to use the same PO number for billing purposes. It also enables Accounts Payable's invoice processors to easily process your invoices without having to research the system for a new PO number. 

 

6) Check out the Blank Order FAQ’s.    

 

 

If you have any questions contact the Purchasing Agent, Debby Zumbach deborah-zumbach@uiowa.edu or Chris Leichty chris-leichty@uiowa.edu.