Starting October 26, 2004 there will be a new section in PReqs titled "Conflict of Interest".  Initiators and approvers will need to answer the Conflict of Interest question for each requisition.

 

Conflict of Interest Policy:

The Board of Regents and the Iowa Code policies govern business transactions involving conflict of interest situations and relationships between employees and vendors.  Conflict of Interest

 

The University of Iowa has established procedures in accordance with the Board of Regents and Iowa Code policies on conflict of interest for individuals participating in purchasing decision making.  If any of the conditions below apply to you, your approval on a PReq cannot be accepted as one of the two required purchase order approval signatures.  There must be at least two workflow signatures in addition to your own before this PReq can continue through workflow.

 

1) For each PReq the initiator and all the approvers on the path for the requisition will need to check the appropriate box regarding their relationship with the vendor.  On the PReq page for initiators this new section will appear under the vendor information.  For approvers this section will appear under the workflow approval history box.

 

 

 

Definitions:

Spouse/partner or minor child is employed by the vendor: Employee means a paid employee of the State of Iowa, the employee's spouse or minor children, and any firm of which any of those persons is a partner or sole proprietor, as well as any corporation of which any of those persons holds five percent or more stock either directly or indirectly.

Financial relationship: A financial relationship means a partnership or other commercial relationship involving a joint venture between the faculty or staff member and another person. Examples are: Research Grants, consultancies, honoraria and travel, self managed equity interest in a company, employment of an immediate family member in a company and/or other benefits or substantial gifts from a company.

Personal relationship:  A personal relationship means a relationship with another sufficiently close that a reasonable person would believe that it would be difficult for a faculty or staff member to deal with the person as he or she would deal with a stranger.

 

  

 

2) The conflict of interest information for each person on the path will be displayed in the “CFL” column in the workflow approval history path.  Click on yes to see the explanation.

 

 

 

 

 

 

If you have questions regarding the Conflict of Interest policy contact jennifer-jark@uiowa.edu, 5-0668

 

If you have questions regarding the PReqs application contact chris-leichty@uiowa.edu, 5-0384