PReqs Application Memo - New Functionality
To: PReq Users
From: Chris Leichty - University
Purchasing Department
Re: PReqs Application
On July 7, 2008 the following new functionality
will be in the PReqs Application.
-
Purchase Requisition
Forms for orders to Vendors outside the University.
-
A new
Blanket Order check box has been added to the PReq system for
use by campus and Purchasing Agents. The
new check box reads: “Check if this is
a Blanket Order; a “B” purchase
order number will be assigned” and is located
under the “Check if this is a Confirming Order” check
box. When
this PReq Blanket Order check box is checked, the resulting
purchase order will begin with the prefix “B” to
designate a blanket purchase order.
- When the Blanket Order check box is checked
by a PReq user, the PReq amount must be $3001 or greater before
it will validate and route through workflow. This ensures that
PReqs checked Blanket Order will route to Purchasing Agents for review. If
the PReq user enters an amount less than $3001, the error message “Blanket
Orders must be approved by a Purchasing Agent. Please reset
the amount to $3001 or greater.”
Purchase Requisition Forms and PReqs created from
Catalog Orders for orders to Vendors outside the University.
-
Freight Terms:
- The following freight terms will default on all requisitions.
- The terms are Destination –Collect and Ship Via –Keyship.
- The following message will be put
on each requisition that shows the above terms:
If you are a Supplier who ships goods to the University of Iowa via
a carrier other than your own delivery trucks, and you do not have
a separate shipping/delivery agreement or contract with the University
that includes shipping and delivery terms in place, these shipments
should be routed by our transportation management company, Logistics
Planning Services (LPS). Please call 877-539-7447 or see LPS web page
at www.keyship.net/uiowa. Please have the University's purchase
order number, weight and class available.
- Departments Need to Remember:
- Submit Orders
to purchasing prior to placing the order so vendors know what
our freight terms are.
- Requesting
quotes: Be sure to specify that the quote should be net of shipping.
- Departments
that have FedEx and UPS accounts should add this information
to the requisition in the appropriate fields
Questions regarding KeyShip Freight can be directed to:
Questions regarding the Blanket Order PReq enhancement can be directed
to:
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