Department Home page

University Preferred Car Rental

The University of Iowa has primary rental agreement with National Car Rental with a supplemental agreement with Enterprise.  Both agreements provide the added value of insurance coverage and unlimited mileage (some exceptions apply). The rates and benefits apply to both business and personal/leisure travel for University of Iowa employees.  National guarantees the lowest rates available whenever the University of Iowa’s contract ID number, 5004461, is included in your reservation. The number is automatically included when clicking the National or Enterprise Logo below.

Use National for rentals in US, Canada, Latin America, Asia, and Australia Use Enterprise for rentals in US, Europe, China, and Canada
Click here to book with National! Click here to book with Enterprise!
 

Europe includes: France, Germany, Hungary, Ireland, Italy, Netherlands, Portugal, Slovakia, Spain, and UK only

International Car Rental Changes with the National Contract

As of August 18, 2013 National Car Rental’s alliance with Europcar and the National brand in Europe, Middle East and Africa (EMEA, managed by Premier First) expired.  The new brand for international rentals is Drive Alliance which includes more than 8,200 rental car locations.  This network will include service partnerships between Enterprise Worldwide and National in several territories such as North and South America, Asia-Pacific, Latin America, and the Caribbean.  This however, will effect some popular European destinations like Amsterdam, Prague, Zurich, and Oslo, to name a few.

When reserving a vehicle in Europe, staff will need to use the Enterprise link.  Currently, France, Germany, Ireland, Italy, Portugal, Spain, and the UK are the only countries in Europe with contract rates including insurance.  In locations where Enterprise does not operate or where the University’s discount cannot be applied to the rental, travelers should use National/Enterprise off-contract or another car rental agency.  When doing so, the traveler should purchase basic liability insurance and Loss or Collision Damage Waiver (CDW or LDW) with the rental.  Reimbursement of these expenses is allowed by University policy in this situations.

*Travelers will need to be aware when using the National or Enterprise links for international destinations with searches resulting in no availability, does not always mean there are no cars available.  It may be a circumstance where the contract does not apply and the contract number will need to be deleted or another car company selected.  Enterprise hopes to offer more destinations early next year as more negotiations take place.


Under both programs...

  • Rates and Benefits apply to both business and personal Rentals.
  • Liability insurance and collision damage waiver and free unlimited mileage are included with rentals at no additional charge. (Some restrictions apply—see Rates and Benefits and Exclusions/Prohibited Uses below for complete details).

Coupons Available:


    • The recommended method for making your reservations is from the customized links above (click on the Car Rental Logos).  The discount code will default into your reservation automatically.

      OR

    • Call 1-800-227-7368 (National), 1-800-261-7331 (Enterprise), the local Enterprise office at 358-7000, or your travel agent and provide the University’s discount code.   The discount code for National is 5004461; the discount code for Enterprise is XZ62054.
    • If you make an online reservation from National or Enterprise’s public websites you must enter the discount codes manually.  Enterprise will also prompt you for a PIN Code, which is UNI.

Call or email Julie Bergeon 335-1726 with any questions or issues with the National or Enterprise Contract.


Eligible Renters

Eligible Renters are defined as the members:

  • Faculty, staff, and retirees
  • Spouse and children, over the age of 21 (permanently living in the same household) of Faculty, staff, and retiree. This includes spouse regardless of whether he/she has the same last name, common law spouse and same gender domestic partners
  • Consultants and Contractors on business rentals whose car rental expenses are reimbursed or otherwise paid for by the university
    • Consultant is defined as any individual (i) who has been retained by the University to provide expert or professional advice at the direction of, and for and on behalf of the Participant n; (ii) whose work during the time of their car rental is directly related to or for the benefit of the University; and (iii) whose car rental expenses are reimbursed or otherwise paid for by the University .
    • Contractor is defined as any individual (i) who has been retained by the University to furnish materials or perform services for the University at a specified price; (ii) whose work during the time of their car rental is directly related to or for the benefit of the University; and (iii) whose car rental expenses are reimbursed or otherwise paid for by the University.
  • Graduate Students on business rentals  ↑top

Reporting Accidents - Rental Vehicles on Contract

In the event you are involved in an accident in a National or Enterprise vehicle rented under the University of Iowa/Big 10 contract, follow these instructions.

For more details on insurance coverage of other vehicles see:  Operations Manual Policy - Auto Insurance

top


International Corporate Rates and Terms

Currently, National/Enterprise provides specific contracted rates for only the UK, Ireland, Germany, and Canada. We hope to add more in early 2014.

Insurance coverage varies by destination.  Most rentals include liability and CDW—refer to link below for inclusions, exclusions and deductibles for your specific destination.  ↑top


Insurance for International Destinations

When and where possible you should rent from National Car since insurance coverage is included at no additional cost for most destinations. If you must rent from another Car Rental Agency and/or no liability or Loss Damage Waiver coverage is provided, UI renters should purchase the minimum liability and LDW coverage offered. This expense will be allowed. If you choose to use another Car Rental agency when National is available it is advisable that you purchase these coverages, but this expense is not reimbursable.

All renters and additional authorized drivers must be validly licensed and must meet the age, driver, and credit requirements of the country of rental. ↑top

top