Officers'Mtg minutes 12/7/05
(These minutes come to you as a Word document, in Landscape format, at 75% size in order to accommodate columns of an Excel spreadsheet which contains the Treasurer's report.)
Minutes of the UISC Executive Officers' Meeting, Wednesday, 12/7/2005 in 341 IMU
(to be read at the first Exec. Meeting of 2006 for corrections, additions, and adoption)
Commodore Ben Miller-Todd called the meeting to order at 1705 hours. 13 persons attending, including 6 former Exec Officers (Lindsey, John, Eric, Rich, Lauren, Heather) and 5 newly installed Exec Officers (Commodore Ben Miller-Todd, Rear Commodores Matias Perret and Daniel Rogge, Treasurer Jenna Burken, and Membership0 Casey Judge).
Minutes from the Exec Mtg. of 11/2/05 were summarized and adopted without change.
A. Officers' Reports:
1. Past Commodore, Lindsey:
Madison would like the Club to pick up the 2 newly purchased FJs this coming Saturday between noon and 1 pm. Ben and Lindsey volunteered to make the trip and return the boats for winter storage in the shed near the boathouse.
2. Past Secretary, John:
a. Thanks to many who attended the Lick-'em, Fold-'em, Stick-'em Party last Saturday, approximately 1950 SuperScuttlebutts got mailed out on Monday.
b. Today (12/7) approximately 350 more were mailed out to recent and current UISC members whose names do not appear in the Alumni Association database.
c. Work to create a data base for the Sailing Club continues to add many names and addresses of once-active members whose trace has dimmed in current memory. To this data base (in FileMakerPro8) we hope to add photographs and notes of interests and activities for each current member. The goal is to have a richer, more complete set of records for the Club when the 50th Reunion and Anniversary rolls around in 2015.
d. Nothing is ever as easy as it first seems Department. To use the Non-Profit Mailing privilege, we must be independently registered with the government as a Non-Profit Organization and have a secret number from the IRS to prove it. An extremely helpful lady at the Iowa City PO (Ms. Lori Eshler) has sent the application forms (which the past Secretary will process) and agreed to mail out our 2000+ Scuttlebutts in the meantime.
3. Treasurer, Eric:
The following report of Cub finances was circulated among attendees:
|
INCOME |
6/1-6/30 |
7/1-7/30 |
8/1-8/30 |
9/1-9/30 |
10/1-10/30 |
11/1-11/30 |
12/1-12/7 |
Total |
|
40th Income |
0 |
0 |
2,760.00 |
0 |
0 |
0 |
0 |
2,760.00 |
|
Boat Sales |
0 |
0 |
1,175.00 |
0 |
0 |
0 |
0 |
1,175.00 |
|
Interest Inc |
1.72 |
0.6 |
0.47 |
0 |
0 |
0 |
0 |
2.79 |
|
Membership Fees |
3,173.00 |
0 |
902 |
2,574.00 |
1,487.00 |
0 |
0 |
8,136.00 |
|
Other Inc |
0 |
0 |
0 |
0 |
0 |
47.35 |
45.75 |
93.1 |
|
TOTAL INCOME |
3,174.72 |
0.6 |
4,837.47 |
2,574.00 |
1,487.00 |
47.35 |
45.75 |
12,166.89 |
|
EXPENSES |
||||||||
|
40th |
0 |
1,792.57 |
0 |
0 |
0 |
0 |
0 |
1,792.57 |
|
Co-Fleet Captain |
0 |
0 |
411.82 |
1,091.01 |
0 |
0 |
0 |
1,502.83 |
|
Commodore |
0 |
35 |
0 |
10.24 |
0 |
0 |
0 |
45.24 |
|
Fleet Captain |
0 |
270.34 |
550 |
0 |
5,904.50 |
0 |
0 |
6,724.84 |
|
Harbor Master |
232.16 |
626.18 |
652.53 |
378.1 |
74.5 |
0 |
0 |
1,963.47 |
|
Mbr Chair- Mbrships |
9.62 |
0 |
0 |
0 |
0 |
0 |
0 |
9.62 |
|
Publicity Chair |
0 |
0 |
0 |
0 |
95.35 |
0 |
0 |
95.35 |
|
Rear Commodore |
0 |
0 |
0 |
0 |
0 |
431.35 |
0 |
431.35 |
|
Secretary |
0 |
0 |
0 |
81.56 |
0 |
0 |
0 |
81.56 |
|
Treasurer |
3.15 |
3.15 |
23.15 |
0 |
0 |
0 |
0 |
29.45 |
|
Vice Commodore |
171.77 |
116.58 |
147.74 |
0 |
0 |
0 |
0 |
436.09 |
|
TOTAL EXPENSES |
416.7 |
2,843.82 |
1,785.24 |
1,560.91 |
6,074.35 |
431.35 |
0 |
13,112.37 |
|
OVERALL TOTAL |
2,758.02 |
-2,843.22 |
3,052.23 |
1,013.09 |
-4,587.35 |
-384 |
45.75 |
-945.48 |
4. Harbor Master, Dave (by e-mail later in the evening):
First, a communication from Tom Hart:
“I'll be available weekends after the holidays to work on the tugs if you want to put together some Saturday Mechanical Sessions. Also, I ran into Todd over the lunch hour today and he is willing (Subject to your approval)to load the electronic entry program on my laptop for back up security matters. Talk it over in your exec meeting tonight and let me know if Ishould set it up with him.”
Next, comments by Dave:
“I approve of Tom having backup security software for the electronic lock at the boathouse. Tom is a very reliable member of the sailing club and he is readily available. He lives in Cedar Rapids and has helped purchase the new John Deere tug and helped repair the black and yellow tug. He's a valuable asset to the club. You can verify with John, Erin or Rich as they've worked/sailed with him. They'll vouch for him, as well. Might not be a bad idea for Heather Clark to have it as well since she's doing computer stuff for the club. Let me know after you've discussed it, so I can let Tom know either way.”
Finally, additional comments (by e-mail) suggests that the Exec Officers have already or else will eventually, fully adopt Tom's officer and Dave's suggestion with gratitude.
B. Unfinished business:
1. Three Judges for the Photo Contest are to be appointed by the Exec Committee before the end of 2005. Mark points out that clerical skills may be more important than aesthetic sensitivity in this task. With suggestions from the floor, these 3 persons were appointed to judge the contest (whose prizes involve $100 as well as eternal honor): Lindsey Schneider, Matias Perret, and Mark Gleaves.
2. Heather reminds the Club that vest-type life jackets that were supposed to be ordered when sales prices were announced, haven't come yet. Presumably, continuing Vice Commodore Erin Flowers will report at the next meeting.
C. New business:
1. Report on Lake Macbride Ice and Prospects for Ice Boating: Mark Gleaves and other voices gave a generally positive outlook.
2. From the floor, a suggestion that Commodore Ben and Secretary Amy might do the Club much good by making courtesy calls to people who are critically important to the Club's welfare: among these Wayne Fett (Macbride Field Campus director), Harry Ostrander (Recreational Services director), Bob R. (grounds superintendant at Macbride), and Gwen Prentice (Park Ranger, Macbride State Park).
3. Casey Judge tendered her resignation from the position of Membership Chair. This leaves the position open for nominations by the Nomination Committee and the floor, and election at an ISC Members' Meeting.
D. Announcements, etc.
No albatross nominations were forthcoming
The meeting was adjourned at 7:40, some members reconvening at The Sanctuary.
Respectfully submitted, John Huntley, secretary emeritus.