Governance Center – 380 IMU

Present: Pat Arkema, Ella Born, Cathy Colony Bunnell, Pat Kenner, David Martin,

Bonnie McIntosh, Janice Simmons-Welburn, Xian Wu, Heather Weber

1. Called to order at 8:35 a.m.

2. Minutes from 12/14/01 meeting approved with amendments.

Minutes from 12/17/01 meeting with President Coleman approved.

3. Action Items. We did not have a current action items list available. However, Pat Arkema briefly discussed a decompression report that Sue Buckley and Bob Milsap would be presenting some time in February. There was also some discussion with regard to posting minutes of Staff Council meetings on the Staff Council web site.

4. Issues/Reports/On-going concerns:

a. Nancy Noyer was present to discuss plans for Staff Celebration Day. Discussion centered around six items: the date of the celebration and possible themes; the budget, which has been significantly reduced; the location and time of the event; activities that could be associated with each of the themes; Nancy will send us via email a draft of the application and would like any comments sent back to her; whether or not Staff Council should have it’s own booth/display.

b. Dave Martin, as a member of Staff Council's University Relations committee, mentioned that the committee is beginning preparations for the Staff Excellence Awards. In so doing, they have raised a few questions: Could we move up the date from May 1^st to April 1^st? Could we investigate the use of email to send out nomination forms? As in the past, there was discussion at the University Relations committee meeting about the similarity of these awards and the Board of Regents Staff Awards. Additional questions included: How to better clarify the difference between the two sets of awards? How does one determine for which award to nominate someone? Could we better distinguish the awards by changing the name of the Staff Excellence Awards to University of Iowa Outstanding Staff Awards? The Executive Committee then had a brief discussion of the history of the two sets of awards.

c. There was discussion of purchasing a PC/scanner for Staff Council's office manager with funds from Staff Council's budget. Someone suggested investigating the cost of purchasing a new one versus renting one from the rental pool.

d. Staff Council officers hosted a luncheon for the Regents during the recent Board of Regents meeting. Pat Arkema asked for comments from the other officers.

e. There was some discussion about the Bylaws. Cathy Colony Bunnell mentioned that we are running out of time in the Staff Council’s current operating year to make changes. We need to focus on the most important items with the time we have left. It was debated whether the Bylaws should be streamlined; perhaps they contain too much detail?

f. Pat Arkema mentioned the Goals Committee would probably be meeting on January 30^th at 8:00 a.m.

g. The next meeting of the Committee on Institutional Cooperation (CIC) will be Monday, June 10, 2002: Dave Martin will attend, Pat Arkema might attend, and possibly, the new Staff Council Vice President/President Elect attend.

h. Dave Martin also mentioned a journals cancellation project. The libraries will need to reduce expenses by $300,000. Each library must choose to cancel some journals. Dave wondered if a message regarding this project should go out to all staff.

5. A list of agenda items was developed for the meeting with President Coleman on Wednesday, January 23^rd.

6. Adjourned at 10:20 a.m.

Future Executive Committee Meetings:	Executive Committee Meetings with President Coleman:
	Wednesday, January 23, 2002**
Friday, February 15, 2002*	Tuesday, February 19, 2002
Friday, March 22, 2002	Monday, March 25, 2002
	Tuesday, April 30, 2002
	Tuesday, May 21, 2002
	Tuesday, June 18, 2002

*All SC Executive Committee meetings are 8:30 – 10:30 a.m.

**All meetings with President Coleman are 8:00 – 9:00 a.m.

Respectfully submitted,

Ella Born, Staff Council Secretary