Present: Pat Arkema, Ella Born, Charlie Eastham, Jeff Evans, Dave Martin, Bonnie McIntosh, Donna Muller, Janice Simmons-Welburn

Administrative Liaison: Sue Buckley, Associate Vice President of Finance & University Services and Director, Human Resources

1. Interim President Boyd’s Comments
a. President Boyd mentioned the recent issue within the Athletic Department. He reminded the Executive Committee that he called for an investigation of how the matter was handled. The results of that investigation indicate that university procedures have not been compromised. The university's foremost concern is to protect the victim. Linda McGuire, the President's Counsel, continues to handle any other issues arising from this situation. Charlotte Westerhaus, Director of Affirmative Action, has been asked to consult with the Athletic Department with regard to providing diversity/sensitivity training.
b. President Boyd discussed how the plans are going for outreach and advocacy. He said that there has been good response thus far. VP David Skorton, along with Jane Van Voorhis, will be running this program. President Boyd also mentioned that the Board of Regents (BOR) would be inviting state legislators to visit the university campuses. It is expected that they would be visiting the University of Iowa campus on December 17th. The BOR is stressing the importance and influence that higher education has on the state's economy. President Boyd believes that we must also demonstrate the influence higher education has on the state's cultural and social growth. President Boyd acknowledged the recent accomplishment of staffing vacant administrative positions on the west side of the river including Donna Katen-Bahensky as Director and CEO of UIHC, Dr. Jean Robillard as Dean of the Roy J. and Lucille A. Carver College of Medicine, and Dr. Robert Kelch moving into his full time position as VP of Statewide Health Services.

2. Staff Council President's Comments
Dave Martin invited President Boyd to the Staff Council kick-off event for Martin Luther King Day. However, he did mention there might be a conflict since the BOR will be meeting the same day as the event.

3. Updates and Discussion Topics
a. Dave Martin initiated discussion of staff's participation on administrative review committees. Dave also mentioned the concern of staff not being included when a report of the review is presented. President Boyd mentioned that the President's office and the office of General Counsel is soon to be reviewed. He firmly believes that staff and

students should be included in that review. President Boyd said that he needs to speak to Provost Whitmore regarding the reporting of completed reviews. And, President Boyd asked Dave to send him a letter requesting that staff be included on review committees and in the reports.
b. Dave Martin mentioned some of the plans for Staff Celebration Day. President Boyd said that Dave should have Marilyn put in on the calendar, but that he would no longer be here [as President].
c. Pat Arkema mentioned again the status of the proposal to have a joint Faculty and Staff Budget Committee. President Boyd believes it is important for staff to have their own committee because staff have different issues than faculty. President Boyd expressed a deep feeling for Staff Council and said that he would hate to see staff "submerged" with faculty. Pat explained that just the staff portion of the committee would be continuing to meet separately with VP Doug True. On some issues, however, it would make sense to have a joint committee. Pat pointed out the current health care costs issue as an example of an issue that dramatically affects both staff and faculty.
d. Charlie Eastham mentioned that the Staff Council Governmental Relations Committee is considering co-sponsoring, along with the League of Women Voters, a legislative forum. President Boyd suggested that it is a good idea to meet with the local delegation on Saturdays; and to let them know that they need to remember their own community and to support the regents institutions.

4. Sue Buckley's Comments
a. Sue mentioned Staff Council's action regarding the "Policy for Reclassification of a Merit Position to a Professional & Scientific (P & S) Staff Position." She said that this policy will now be forwarded to the Vice Presidents for their consideration.
b. Sue said that now via the Self Service Center, we will be able to download electronically our W2s. This means earlier access and will save money by not having to send out paper copies. However, by law, they have to ask permission to not send paper copies of the W2s.
c. Sue reported that the recent Health Fair went very well. There was a terrific turnout. And, once again the screening booths were very popular, as were the massages and flu shots.
d. Sue announced meetings today with the Faculty and Staff Budget Committees, and tomorrow with the Deans, to discuss the recommendation from the Funded Retirement and Insurance Committee regarding health care costs.
e. Sue also mentioned that December 1st would be the start date for the implementation of Workflow. We are soon to become a paper-less community.

Future Executive Committee Meetings: Future Meetings, Interim President Boyd:
Thursday, December 12, 2002* Meeting in December cancelled, 12/3/02/JDM.
Wednesday, January 8, 2003**
Tuesday, February 18, 2003
Thursday, March 13, 2003

*All Executive Committee meetings are 2:30 – 4:30 p.m.
**All meetings with President Boyd are 8:00 – 9:00 a.m.

Respectfully submitted,
Ella Born, Staff Council Secretary