Governance Center – 380 IMU

Present: Ella Born, Charlie Eastham, Jeff Evans, Susan Felker, David Martin,

Bonnie McIntosh, Janice Simmons-Welburn, Heather Weber

1. Called to order at 2:43 p.m.

2. Minutes from 4/26/02 meeting approved as amended.

Minutes from 4/30/02 meeting with President Coleman approved.

3. Issues for discussion

a. Political Action Committee (PAC) Survey: Dave Martin will continue discussion of this survey with Mark Braun and Jeff Cox. Dave will also mention the survey again to President Coleman and Sue Buckley. Some questions to be addressed include: Would it be more appropriate for Mr. Sutton to gather the information? Are there other ways, perhaps more effective, to obtain the information?

b. The Governmental Relations Committee met jointly with Faculty Senate's Governmental Relations Committee on May 3^rd. Mark Braun also attended the meeting.

1) Mark Braun plans to revamp the strategy his office uses for contacting legislators state-wide. He intends to change to a grassroots effort and work through students, parents, relatives, and friends.

2) The membership of the new legislature might be in our favor.

3) Staff Council might consider cosponsoring with The League of Women Voters a legislative forum in the fall. Charlie Eastham, who is a member of the league, offered to look into this possibility.

c. Web Advisory Committee: Dave Martin wondered if we want to continue having a Web Advisory Committee and if so, what would be the function of the committee. He asked Heather how this has been working. Janice Simmons-Welburn offered to see if perhaps a graduate student might be able to help with the design of Staff Council's web site.

d. Board in Control of Athletics: President Coleman talked with Nick Colangelo regarding the terms of staff members of the board. It was decided to proceed with appointing Larry Wilson to the board. Tom Bauer will be completing his second term on the board.

e. Peer Support Group: Diane Anderson and Mike Wichman will continue their terms. Dave Martin is looking to replace Wanda Magruder and Anne Tanner. Janice Simmons-Welburn offered to serve as part of the group. It was mentioned that Kathy Klein also expressed interest in serving as part of this group.

f. Capital campaign: Dave Martin handed out Campus Campaign brochures entitled, "GOOD. BETTER. BEST. IOWA. * THE CAMPAIGN TO ADVANCE OUR GREAT UNIVERSITY." Dave met recently with Steve Sanders and Della McGrath, who is director of the campaign. Dave invited Della to attend Staff Council's July meeting. Dave also handed out an invitation and "Overview of June 8, 2002, Public Campaign Kickoff Events." Dave inquired at the meeting with Mr. Sanders and Ms. McGrath how staff can be involved with the campaign. There will be informational meetings in various locations across campus. The focus of the campaign will be on the number of participants, not on the amount of dollars contributed.

g. Parking Issues: The Executive Committee (EC) discussed whether Staff Council should request staff to comply with parking policies. Should a resolution be proposed or simply a request be made through FYI, Noon News, News & Views, etc.?

h. Staff Celebration Day: Dave Martin said that Nancy Noyer is pleased with the number of Staff Councilors who have volunteered to help with the event. She is also pleased with the number of applications for booths. Heather Weber thought there were approximately 36 applicants.

i. ITS Layoffs: Dave Martin said that he has had several conversations with Sue Buckley and Kevin Ward regarding recent layoffs at ITS. The EC discussed what Staff Council's role should be. The committee thought it best to not become involved with individual personnel decisions. Dave suggested a statement be made to university administration asking for consideration of “disparate impact.” The EC also discussed whether a statement of support should be drawn up right away by the EC or if we should discuss with the full Staff Council and ask for a vote on a resolution. It was decided to prepare a draft statement to bring to the entire Council for discussion at the June meeting.

j. Committee Assignments: Ella Born mentioned that it seemed a few Councilors thought they would continue on with the same internal committee(s) that they had already been serving on. Dave Martin suggested to Charlie Eastham that next year he might want to make it clear that everyone needs to indicate their choices of committees, because committee members are assigned every year. Ella also mentioned needing to clarify membership for two or three Councilors.

k. Scheduling Executive Committee meetings: It was decided to meet on December 5^th. Dave Martin reminded the EC that there is not a Staff Council meeting in August. It was decided that the EC will meet on August 15^th.

l. Smoking Policy: Dave Martin received a letter from VP Doug True requesting consideration of a revision to the Operations Manual. Dave handed out a sheet indicating the change would be adding one sentence to Section V. Administrative, Financial, and Facilities Policies; 35.5 Prohibitions in Use of Facilities; a. Smoking Policy. The sentence to be added would be: One entrance, preferably the primary entrance, will be designated as a non-smoking entrance. The EC discussed this briefly; there were no objections.

5. Pending items: Dave Martin quickly went through the list of Action Items developed at the April Executive Committee meeting. Two items were added.

6 Agenda Items for meeting with President Coleman: Dave Martin said that he would create a list of items and send out to the Executive Committee members prior to the meeting.

7. Other: There was no further discussion.

8. Adjourned at 4:35 p.m.

Future Executive Committee Meetings:	Executive Committee Meetings with President Coleman:
Thursday, May 9, 2002, 2:30 – 4:30pm*	Tuesday, May 21, 2002, 8:00 – 9:00am**
Thursday, June13, 2002	Tuesday, June 18, 2002
Thursday, July 11, 2002	Monday, July 22, 2002
Thursday, August 15, 2002	Monday, August 19, 2002
Thursday, September 12, 2002	Monday, September 23, 2002
Thursday, October 10, 2002	Monday, October 28, 2002
Thursday, November 14, 2002	Monday, November 18, 2002
Thursday, December 5, 2002	Monday, December 9, 2002

*All Executive Committee meetings are 2:30 – 4:30 p.m.

**All meetings with President Coleman are 8:00 – 9:00 a.m.

Respectfully submitted,

Ella Born, Staff Council Secretary