Governance Center – 380 IMU

Present: Pat Arkema, Ella Born, Charlie Eastham, Jeff Evans, Susan Felker, David Martin,

Bonnie McIntosh

1. Called to order at 2:35 p.m.

2. Minutes from 5/9/02 meeting approved as presented.

Minutes from 5/24/02 meeting with President Coleman approved as presented.

3. Anne Tanner, Chair of the University/Governmental Relations Committee, attended as a guest to discuss the committee and its obligations.

a. The committee met yesterday afternoon and divided tasks and responsibilities.

b. Anne and the other committee members are wondering what are the responsibilities for Governmental Relations. Dave mentioned three things that could be considered as tasks for the committee:

1) Meet with the Faculty Senate's Governmental Relations Committee and, occasionally, with Mark Braun and/or Derek Willard from the University Governmental Relations Office.

2) Cosponsor, along with the League of Women Voters (LWV), a Saturday legislative forum during the legislative session. Charlie Eastham talked with Naomi Novak from the LWV to obtain information about the process.

3) Sponsor a gubernatorial candidates visit in the fall. This would need to be arranged through the University Governmental Relations Office and perhaps done in conjunction with Faculty Senate.

c. Anne said that the committee would like to have a thorough review of the process of nominating candidates and selecting recipients of the Board of Regents (BOR) Staff Excellence Awards and the University Outstanding Staff Award. Anne handed out a draft of a survey that the committee is considering using to determine why some nomination packets were not returned. She also said that the committee wondered if there should be a separate committee to do the review and if so, who would be on the committee. The Executive Committee (EC) thought that a review of the process is a good idea; that it would be reasonable for the University Relations Committee to perform the review; and then ask someone from outside the committee to look at the review.

d. Anne also provided a draft of changes to the Bylaws description of the University Relations Committee. The EC discussed these changes with Anne and offered a few suggestions. Anne will incorporate these suggestions and take the draft to the Bylaws Committee.

4. Budget Committee: Pat Arkema initiated discussion of the most recent draft (5/28/02) proposal for the University of Iowa Faculty Senate/Staff Council Budget Committee. Two concerns were raised: Should (b) (1) (a) and (c) be changed to specify "non-contract" staff or is it accurate to state “staff” and assume this to mean all staff? Is it accurate to say “The Committee shall have a chair and a co-chair . . .” in (c) (4)? Or should it be chair and vice- chair, or co-chairs? The EC also discussed how the staff membership should be determined. A question was raised as to how the Faculty Senate will assign faculty membership. Pat said that she would check into this.

5. CIC Professional Staff Group: Charlie Eastham discussed the recent meeting of the Committee on Institutional Cooperation (CIC) that he and Dave Martin attended in Chicago. efforts continue to put together the CIC Staff group. Northwestern will host the meeting next year, in Chicago. Charlie asked whether we should consider hosting a meeting. The group finds that there are differences with regard to classification and organization, but many of the same issues including budget problems. The group also addressed how to maintain continuity from year to year. They plan again to have a mid-year teleconference. Charlie and Dave both, felt that the meetings are worthwhile and that we should continue to participate. The meetings are a good opportunity to identify common practices and to learn about and share best practices. Minimal cost is involved, that of sending two representatives to a meeting in Chicago once a year. If we decide to host a meeting, then there would also be the cost of a dinner and perhaps some miscellaneous costs.

6. Presidential Search Committee: Dave Martin said that he has had two conversations with Board of Regents President Owen Newlin. Mr. Newlin asked for Dave's opinions and asked him to submit the names of some staff to serve on the search committee.

7. Governance Center Move: Plans are to move the Governance Center to Rooms 604, 605, and 606 next Thursday, June 20^th.

8. Peer Support Group: Dave Martin said that Diane Anderson, Chair, and Michael Wichman have agreed to serve on this committee for another year. Janice Simmons-Welburn and Kathy Klein have agreed to serve on the committee, replacing Wanda Magruder and Anne Tanner. Dave also said that the EC might want to suggest a Bylaws change to update the selection process and terms of members of this committee.

9. Communicating Staff Council Election Results: Jeff Evans said that he has had staff approach him inquiring about the results of the recent Staff Council election. Jeff wonders how the results are announced. Winners and non-winners are contacted by posted and electronic mail. Also, the new Staff Council roster is posted in News & Views and on the web site. It was suggested that perhaps the results could also be announced in FYI, the Daily Iowan, and the Noon News. The EC should consider whether this would warrant a change in the current Bylaws with regard to announcing election results.

10. Smoking Policy: Dave Martin brought up for discussion the proposed change to the Operations Manual V.35.5.a. Smoking Policy. The change would add one sentence to the existing policy: "One entrance, preferably the primary entrance, will be designated as a non-smoking entrance." Dave has received an email from a Staff Councilor with concerns regarding this change. The EC discussed both, the change and the Councilor's concerns. Dave asked the EC if this revision should be brought to the whole Council in July to seek approval. Charlie Eastham inquired whether the Faculty Senate has seen the proposed change and if they had voted on it. It was believed that the whole Faculty Senate voted to accept the change.

11. Pending items: The EC quickly reviewed the list of Action Items developed at the May meeting. A few changes were suggested.

12. Other: Dave Martin suggested a correction needed to be made to the Staff Council Roster that was sent out with the June Staff Council packets. The terms of the new Councilors, Prasanna Kumar and Deb Pfab, should reflect that they are completing the terms of previous Councilors. That is to say, they are completing terms that will expire March 2003. They will, however, be eligible to run again for Council.

13. Agenda Items for meeting with President Coleman: Dave Martin began to create a list of agenda items.

14. Adjourned at 4:40 p.m.

Future Executive Committee Meetings:	Executive Committee Meetings with President Coleman:
	Tuesday, June 18, 2002**
Thursday, July 11, 2002*	Monday, July 22, 2002
Thursday, August 15, 2002	Monday, August 19, 2002***
Thursday, September 12, 2002	Tuesday, September 24, 2002
Thursday, October 10, 2002	Monday, October 28, 2002
Thursday, November 14, 2002	Monday, November 18, 2002
Thursday, December 5, 2002	Monday, December 9, 2002

*All Executive Committee meetings are 2:30 – 4:30 p.m.

**All meetings with President Coleman are 8:00 – 9:00 a.m.

***Interim President Sandy Boyd will continue meeting with the Executive Committee.

Respectfully submitted,

Ella Born, Staff Council Secretary