Governance Center – 603 JB

Present: Pat Arkema, Ella Born, Charlie Eastham, Jeff Evans, Susan Felker, David Martin,

Bonnie McIntosh, Janice Simmons-Welburn

1. Called to order at 2:33 p.m.

2. Presidential Search and Screen Advisory Committee: Dave Martin has had two conversations with Jonathan Carlson, who will be serving as chair of the committee. Dr. Carlson seems to be having some difficulty contacting other prospective members of the committee.

3. Staff Council's move to the Jefferson Building is complete. Dave Martin offered to lead a tour of the office space at the end of this meeting.

4. Letter to the editor of the Daily Iowan (DI): Dave Martin and Charlie Eastham discussed the concerns expressed in a recent letter written by someone who had not been selected to serve on a university committee. One concern was that he had not been contacted for a personal interview. Another concern was that he could not find anywhere a description of the selection process. Dave said that he sent a response to the DI (7/8/02) and Dave said that he contacted the individual by email. Dave explained that there are hundreds of applicants for the various committees, so personal interviews of all candidates is not feasible. Dave also encouraged him to try again for a future committee. The Executive Committee (EC) had some discussion on how to make the selection process available.

5. Web page design: EC discussed whether to keep the process of redesigning Staff Council's web page at the EC level or should changes be brought as a proposal to the whole Staff Council. The EC discussed an initial layout that has been proposed by Bill Bryant, a graduate assistant in the Information Arcade, who has been working on this as a summer project. Dave Martin said that he would forward comments and/or suggestions to Bill. It was agreed that it would be nice to have this ready about the time that Heather returns from maternity leave.

6. Staff Celebration Day: By email, Dave Martin had forwarded to committee members a wrap-up that was prepared by Nancy Noyer. The summary included an overview, a financial report, and survey results with comments and evaluations from participants. Dave mentioned that Worklife might not be able to continue to fund the event. There was some discussion about shifting costs to a different department. Some EC members wondered about the possibility of seeking community support.

7. Coca-Cola Funds: Pat Arkema distributed handouts of the Coke Funds Budget for FY 02 and FY 03. Considerable time was spent discussing how to distribute the funds for this new fiscal year since there are requests for more funds than what is available.

8. Budget Committee: Pat Arkema handed out a chart that she has been working on that shows how staff membership of the committee might look over five years. She is anticipating that automatic members of the committee would be Staff Council President, Vice President, and Past President. Pat also mentioned that Pat Kenner and Michael Wichman have agreed to serve on the committee as well, for two- and one-year terms, respectively. That will leave two at-large positions available for this year, three for next year, and then four at-large positions for following years. There was further discussion on how to select staff to fill the at-large positions: Should it be handled by Staff Council's Committee on Committees, by the Executive Committee, or some other way?

9. Replacement of Executive Committee Members: Dave Martin mentioned that Susan Felker would be resigning from the EC and he wondered how we should go about filling the vacancy on the EC. It was decided that the EC would try to appoint a new member according to the most recent election results. Then a suggestion should be made for a Bylaws change that would reflect how to handle this situation in the future.

10. Minutes from 6/13/02 meeting approved as presented.

Minutes from 6/18/02 meeting with President Coleman approved as presented.

11. Pending items: The EC quickly reviewed the list of Action Items developed at the June meeting. No changes were suggested. However, one item was added.

12. Agenda Items for meeting with President Coleman: Dave Martin said that he would send committee members an agenda before the next meeting.

13. Adjourned at 4:50 p.m.

Future Executive Committee Meetings:	Executive Committee Meetings with President Coleman:
	Monday, July 22, 2002**
Thursday, August 15, 2002*	Monday, August 21, 2002***
Thursday, September 12, 2002	Tuesday, September 24, 2002
Thursday, October 10, 2002	Monday, October 28, 2002
Thursday, November 14, 2002	Monday, November 18, 2002
Thursday, December 5, 2002	Monday, December 9, 2002

*All Executive Committee meetings are 2:30 – 4:30 p.m.

**All meetings with President Coleman are 8:00 – 9:00 a.m.

***Interim President Sandy Boyd will continue meeting with the Executive Committee.

Respectfully submitted,

Ella Born, Staff Council Secretary