Governance Center – 603 JB

Present: Pat Arkema, Ella Born, Charlie Eastham, David Martin, Bonnie McIntosh, Donna Muller, Janice Simmons-Welburn

1. Called to order at 2:33 p.m.

2. Approval of Minutes.

a) 7/11/02 Executive Committee Meeting minutes approved as presented.

b) 7/22/02 Executive Committee Meeting with President Coleman approved as amended.

3. Staff Celebration Day.

Nancy Noyer was a guest who came to discuss the success of the recent Staff Celebration Day event and to solicit some ideas for next year's event. Keeping in mind that we would like to do something different, cheaper, and easier; she asked the Executive Committee to brainstorm and to offer some ideas and suggestions. The question she posed was: What would we like for staff to get out of a Staff Celebration event? Several ideas and suggestions were offered.

4. Budget Committee.

Pat Arkema said that there really was nothing new to report about the formation of this committee. Michael Wichman, Pat Kenner, and Janice Simmons-Welburn have all agreed to serve on the committee. We need to look now at how to stagger the terms. Also, we need one more staff member. It was decided to look again at the list of those Councilors who showed interest at the Staff Council retreat in serving on the Budget Committee.

5. Presidential Search Committee.

Dave Martin said that the first meeting of this committee is next Monday. Dave said that he provided Jonathan Carlson, chair of the committee, with six to seven names of staff who might be willing to serve on the committee in place of Cheryl Carter, who has resigned from the university.

6. Peer Support Group.

Pat Arkema has received no volunteers or suggestions of people to serve on this committee. Donna Muller suggested that perhaps a report from the group at a future Staff Council meeting might be a good idea.

7. Coca-Cola Funds.

Pat Arkema said that she had received a request from Michelle Wichman for more funds to support the Staff Council fall scholarships. Funds are not available for the fall, but perhaps we can look at increasing the amount of support for the spring scholarships. If a new contract with Coca Cola is awarded, perhaps we should consider changing the percentages of the funds that go to the various endeavors. Someone asked whether Staff Council is expected to support HR activities with these funds.

8. Web Page Design.

Dave Martin said that he has forwarded ideas and suggestions that were offered at the previous Executive Committee meeting to Bill Bryant. Janice Simmons-Welburn said that the Information Arcade will continue to provide this support to Staff Council. This is a good project for a graduate assistant.

9. Replacement of Executive Committee Members.

Dave Martin welcomed Donna Muller and thanked her for agreeing to join the committee. Donna will be replacing Susan Felker who has decided to step down from the committee. Dave suggested that at a future meeting the EC will need to determine what Bylaws change should be made to accurately reflect how vacancies on this committee are filled mid-term.

10. Visitors in the Workplace.

There was a brief discussion of the final draft (6/11/2002) of a "Policy on Visitors in the Workplace" which Dave Martin had distributed via email to EC members. Dave will add this to the agenda for the September meeting of Staff Council.

11. Unionization Efforts.

The expected hearing of the Public Employment Relations Board (PERB) did not take place. Both sides reached an agreement. The university agreed that some new job categories would be added but not as many as SEIU requested. Dave Martin asked if any of the other committee members had any new information regarding the efforts of UE.

12. Future Staff Council Meetings.

The October Staff Council meeting coincides with the kickoff of the campus campaign. Dave Martin said that he would like to change the time of the meeting to 2:30 – 4:00 p.m. Other EC members suggested perhaps even changing the meeting time to 2:00 – 3:30 p.m. This would allow any Councilors interested in attending the kickoff the opportunity to get there by 4:00 p.m.

Dave Martin also mentioned that he is changing the date of the January Staff Council meeting to 1/15/03 in order to have Staff Council participate in the kickoff of the Martin Luther King Celebration.

13. Policy on Conflicts of Commitment and Interest.

Dave Martin handed out copies of a memo he received from Lee Anna Clark, Associate Provost, and David Wynes, Assistant Vice President for Research. A draft of a revision to the University of Iowa Policy on Conflicts of Commitment and Interest was attached. Dave mentioned that Lee Anna would like to come to the September Staff Council meeting to review the changes in the policy and to answer any questions.

14. Other items of interest.

Dave Martin discussed briefly some issues that have been brought to his attention, including the use of the SSN on new ID cards; an intellectual property letter that he received; Heather Weber will be returning 8/26/02 and has requested a flexible work schedule; Dave also was wondering if anyone has heard any comments about the annual salary letter being available on the HR self-service web site.

15. Bylaws Changes.

Dave Martin mentioned that the Bylaws Committee discussed at their last meeting the possibility of making committee descriptions in the Bylaws simpler, perhaps by removing the list of specific duties of the committee. Jeff Evans suggested setting up links from Bylaws to the specific committee. The Bylaws Committee suggested, and Dave has decided, to bring this to Staff Council for a brief discussion.

16. Items for the agenda for meeting with (Interim) President Boyd.

The EC discussed whether there was even a need to meet with President Boyd this month. Dave said that he would check with President Boyd's office, but to assume that we would not be meeting on August 21^st.

17. Pending Items.

The EC quickly and briefly reviewed the list of Action Items developed at the July meeting. No changes were made, but two items were added.

18. Adjourned at 4:20 p.m.

Future Executive Committee Meetings:	Executive Committee Meetings with (Interim) President Boyd:
	Monday, August 21, 2002 (May not have.)
Thursday, September 12, 2002*	Tuesday, September 24, 2002**
Thursday, October 10, 2002	Monday, October 28, 2002
Thursday, November 14, 2002	Tuesday, November 19, 2002
Thursday, December 5, 2002	Monday, December 9, 2002

*All Executive Committee meetings are 2:30 – 4:30 p.m.

**All meetings with President Boyd are 8:00 – 9:00 a.m.

Respectfully submitted,

Ella Born, Staff Council Secretary