Governance Center – 603 JB

Present: Pat Arkema, Ella Born, Charlie Eastham, Jeff Evans, David Martin, Bonnie McIntosh, Donna Muller, Janice Simmons-Welburn

1. Called to order at 2:38 p.m.

2. Approval of Minutes: 8/15/02 Executive Committee Meeting minutes approved as amended.

3. Bylaws.

Dave Martin led discussion about the Council's reaction to proposed changes to streamline the Bylaws. All of Executive Committee (EC) agreed that it is important to keep historical data of the Council but best to take it out of Bylaws. It was agreed that we should discuss again the process to follow as we begin to make changes.

4. Budget Committee.

Pat Arkema said that she has talked with Paul Muhly, chair of the Faculty Budget Committee, to see how they are coming along with populating the joint committee. The Faculty Council has not taken any action in this direction yet. Paul has not yet seen the proposal. He has emailed Provost Whitmore, VP True, and Faculty Council President, Jeff Cox, to get their opinions on the proposal. Both the Provost and VP True thought a joint staff/faculty budget committee would be a good idea. Dr. Cox thought it would be okay but did have a couple of comments. He wondered that since this proposal was a directive from former University President Mary Sue Coleman, would the new administration support it. And, Dr. Cox also mentioned that there are several things on Faculty Council's agenda that would take priority. It might be spring before the Faculty Council gets to this item.

Pat wondered how we should proceed. Pat sees a two-fold mission for the joint committee, to be a group of faculty and staff that could make decisions quickly and proactively; and to allow the staff members of the committee to share information of issues and concerns with other staff. The EC decided that we should continue with populating the staff portion of the committee. We will assume that the proposal for a joint committee will be approved by faculty and administration.

5. Coca-Cola funds request.

Pat Arkema shared a request that she has received for Coca-Cola funds. The funds would be used for Burn Safety Awareness at the Health Fair. The EC discussed whether to provide funds for any or all of the request. A motion was made to fund $354.00 of the request. The motion was seconded and approved.

There was further discussion about having some parameters for making decisions about requests for Coca-Cola funds. And, it was again suggested that we look at changing the percentages of how many of the Coca-Cola funds will go to which cause. It was decided to do this once the new contract with Coca-Cola is in place.

6. Governmental Relations Committee.

Dave Martin said that the Staff Council University Relations Committee would be meeting jointly with the Faculty Governmental Relations Committee next week. Three such meetings have been scheduled for Fridays over the lunch hour. Mark Braun and/or Derek Willard, who are with the university's Governmental Relations office, are invited to these meetings.

7. Web page update.

Dave Martin said that he would be meeting with Heather and Bill Bryant next week to discuss the web page design.

8. New Staff Council member.

Dave Martin mentioned that he has been given two names of staff that might be interested in serving on Staff Council. With Cheryl Carter's departure from the university, there is one vacancy to fill at this time. The EC reviewed the Bylaws. Nominations will be accepted from the floor at the next Staff Council meeting.

9. Peer Support Group.

Pat Arkema said that she has not received any nominations for someone to serve with the Peer Support Group. Dave Martin wondered if we should resend the email requesting nominations. The EC agreed that it would be a good idea to send the request for nominations again. Two members of the EC offered to serve with the group, if there were not any nominations.

10. Capital Campaign.

Dave Martin reminded the EC of the October 9^th campus kickoff of the Capital Campaign.

11. Staff Celebration Day.

Dave Martin said that he has talked with Nancy Noyer. She has nothing new to share at this time. She would like, however, to come back to the EC meeting in October.

12. Committee assignments.

Dave Martin said that he would be placing new Staff Councilors, Deb Pfab and Prasanna Kumar, on internal committees.

13. Pending items.

The EC reviewed and discussed several items on the Action Items list.

14. Items for discussion with Interim President Boyd.

A list of agenda items was made. Dave Martin reminded the EC of the meeting scheduled for Wednesday, September 25^th, at 8:00 a.m.

15. Other:

Dave Martin wondered if any of the EC members would be interested in receiving the Faculty Council agenda and meeting packet. Many members of the EC agreed that they would like to receive the information. Dave said that he would forward the information by email.

16. Adjourned at 4:20 p.m.

Future Executive Committee Meetings:	Executive Committee Meetings with (Interim) President Boyd:
	Wednesday, September 25, 2002**
Thursday, October 10, 2002	Monday, October 28, 2002
Thursday, November 14, 2002	Tuesday, November 19, 2002
Thursday, December 5, 2002	Monday, December 9, 2002

*All Executive Committee meetings are 2:30 – 4:30 p.m.

**All meetings with President Boyd are 8:00 – 9:00 a.m.

Respectfully submitted,

Ella Born, Staff Council Secretary