CONSTITUTION
Title: CONSTITUTION OF UNIVERSITY OF IOWA CRICKET CLUB
Preamble: UNIVERSITY OF IOWA CRICKET CLUB (UICC)
Date: August 17th 2009
Article I
Purpose
The University of Iowa Cricket Club (UICC) will be a non-profit public benefit organization listed as a Student Organization at the University of Iowa, Iowa City, Iowa, USA. The specific goals of the organizations are:
1. To spread the game of cricket among the students and staff of the university as well as the community around it
2. To help create the necessary infrastructure to facilitate the playing of cricket
3. To form a University cricket team that would participate in various leagues / tournaments (eg. Cricket League of Iowa, Midwest Cricket League, etc).
Article II
Membership
1. In no aspect of its programs shall there be any difference in the treatment of persons on the basis of race, national origin, color, creed, religion, sex, age, disability, veteran status, sexual orientation, gender identity, or associational preference, or any other classification which would deprive the person of consideration as an individual. The organization will guarantee that equal opportunity and equal access to membership, programming, facilities, and benefits shall be open to all persons.
2. The organization does not have any limitations for its membership.
3. The organization has only a single standard type of membership. All the
members have equal rights in the activities of the organization.
4. The committee of office bearers reserves the right to deny/revoke/reinstate membership at any time. A list of members shall be updated periodically and is kept for the purposes of informing the members of projects, activities and needs of the organization.
5. Membership Fee: $20 for UI students; $40 for UI faculty or staff ; $50 for Others.
6. Membership benefits include using the general club equipments and participation in all events organized by the club.
Article III
Officers and Duties
Clause I: Any (and only the) student(s) of the University can be the office bearers of the organization. There shall be only one person per post in the committee at all times.
Clause II: The President, the Vice-President, the Secretary, the Treasurer, and the Website Manager of the organization shall form a "committee of office-bearers". The tenure of each of the office bearers shall be one year (from April, 1st to March, 31st), unless the office bearer resigns, or is removed from the organization.
Clause III: The president with the support from a majority of the committee members can decide on making one new post if and when it is felt that the workload dictates the creation of that new post, but that new post, other than the 5 permanent posts of President, Vice-president, Secretary, Treasurer and Web administrator, shall cease to exist when the term of that committee is over, March 31st of the following year.
Clause IV: In order to be considered for a Office Bearer Position, the member of UICC should be a registered student at the University. The member should be nominated by any other registered member of the UICC.
Clause V: Procedure for removing a person from the office:
Any member of the club can file a motion for the impeachment of the president, vice-president or any committee member. The rules regarding the procedure are as follows:
The member has to submit a written complaint to the Faculty advisor on why he/she thinks the president or any committee member has to be impeached. The faculty advisor should then appoint a panel composed of one or more committee members not involved in the impeachment proceedings to investigate the case and the panel should then after thorough scrutiny of the allegation, submit a report to the faculty advisor who can then ask the committee to start the impeachment proceedings against the member in question by summoning a meeting of all the members of the club. It can only be with three-fourth majority of the members of the club that a committee member can be impeached.
Clause VI: If a committee member has been impeached or he/she has resigned, a new election has to be conducted as soon as possible and the post has to be filled. (See Article VI: ELECTIONS)
Duties of President of the Organization
President is responsible for: overall management of the club, for all major decisions regarding the club like participation in tournaments outside the University representing the club, organization of tape and leather ball tournaments at the University and games representing the University here and outside, maintenance of the cricket kits and all other cricket club resources, arranging committee meetings and hearings, approval of minutes of the meetings and making final decisions on all issues, represent the club in any meetings or ceremonies inside and outside the University and any other duties not allocated to other committee members. In general, the responsibilities of the President shall be (but not limited to) to follow all the relevant clauses of this constitution and subsequent By-Laws.
Duties of Vice-president of the Organization
Vice-president shall honor all duties of the president when he/she is not in charge due to probable circumstances, is in charge of: raising money for the cricket club through approaching suitable donors and institutions, and management of food and beverages in club functions, has to: reserve the cricket pitch with the help of the recreation services for tournaments, request the University facilities and planning division to mow the grass prior to all tournaments and games, attend all committee meetings announced by the president and participate in organizing tournaments conducted at the University and outside. Vice-president shall de facto become the president if the president is incapacitated by any circumstances and shall be fully responsible for all duties of the president until a new election is held. In general, the responsibilities of the Vice-President shall be (but not limited to) to follow all the relevant clauses of this constitution and subsequent By-Laws.
Duties of Secretary of the Organization
Secretary shall be responsible for contacting all members and other individuals not related to the club depending on the circumstance, regarding: tournaments, activities and other pertinent events organized by the club, maintaining a score sheet and other detailed information for every game organized by the club, tabulating the data from these games to decide on the honors given to the best players and sending that information to the web administrator to be posted on the club website, printing out certificates to be handed over to the winners after each tournament, collecting membership dues from all existing members as well as newly inducted club members and maintaining the relevant information till the expiry of the committees term, attending all committee meetings announced by the president and participating in organizing tournaments conducted at the University and outside. In general, the responsibilities of the secretary shall be (but not limited to) to follow all the relevant clauses of this constitution and subsequent By-Laws.
Duties of Treasurer of the Organization
Treasurer is responsible for tabulating all monetary benefits gained and spend by the club and to keep an orderly and truthful data regarding all financial dealings of the club, send the ledger regarding income and expenditure of the club once in a month to all the committee members and a monthly spreadsheet of the ledger must be uploaded on the website in order to provide clear information on the club accounts and where the club actually stands on future decisions, reimbursing players who have spend money on the club's behalf, wisely spend money towards all club activities, collect money from all teams participating in a tournament organized by the club before the first game of the tournament, attend all committee meetings announced by the president, and participation in organizing tournaments conducted at the University and outside. In general, the Treasurer of the organization shall perform all duties incident to the office of Treasurer and such other duties as may be required by law, or by these Bylaws, or which may be assigned to him/her from time to time.
Duties of Website Manager of the Organization
The Website Manager shall: maintain a proper website for the club and keep it updated, constantly updating the scores and data from ongoing tournaments conducted here and outside, update the organization website regularly to reflect the very current activities of the organization on the webpage, ensure that the current activities are highlighted and old activities are periodically placed at an appropriate place on the website, attend all committee meetings announced by the president and participation in organizing tournaments conducted at the University and outside. In general, the responsibilities of the Website Manager shall be (but not limited to) to follow all the relevant clauses of this constitution and subsequent By-Laws.
Article IV
Advisor
1. Responsibilities and Duties: The Faculty Advisor shall guide the organization towards its stated goals and actively participate in the organization in the advisory position. The Faculty Advisor shall be responsible to authorize all the financial transactions of the organization. The Faculty Advisor shall ask relevant queries regarding any financial transaction to the Treasurer and/ or the President of the organization if he/ she has doubts about the same. The Faculty Advisor shall use his/ her own discretion regarding the financial transaction. The Faculty Advisor shall have the sole authority to approve or disapprove any financial or otherwise activities of the organization.
In case where the Faculty Advisor is approached by any member(s) of the organization regarding the impeachment of the President or committee members of the organization, the Faculty Advisor shall appoint an investigating officer(s) (from the committee of office bearers) to investigate the matter and then use his/ her own discretion to act on the same. The Faculty Advisor shall be present during the general election of the organization.
2. Selection of Faculty Advisor: Advisor The committee of office bearers of the organization shall be responsible for selecting and appointing the Faculty Advisor for the organization subject to approval of the faculty member for the said position. The initial tenure for the Faculty Advisor shall be one academic year, starting April 1st along with the tenure of the committee of office bearers. However, the tenure may be extended for any number of years subject to approval of the committee of office bearers and the members of the organization.
Article V
Meetings
1. Frequency of Meetings: The meetings will be open to all the members of UICC. The date and time of the meetings shall be decided by the committee of office bearers. The members will be notified by email at least one week prior to the meeting.
2. Quorum: The quorum constitutes of 5 members of UICC of which at least 3 must be office bearers.
3. Authority to call a meeting: President, vice-president or the secretary has authority to call the meeting
Article VI
Elections
1. Election Procedure: The candidates for the committee of office bearers for the subsequent year shall be proposed by the President and Vice-President of the organization, in consultation with (and with subsequent approval of) the committee of office bearers. Individual member(s) may notify their willingness to accept the responsibility of any particular position on the committee of office bearers to the President and the Vice- President in person and/ or may also propose name of any other member for the same. In case of disagreement with respect to any proposed candidate by one-third of the members present at a meeting of the organization, general election shall be held for the positions in dispute.
2. Frequency of Elections: General elections for the president, vice-president and any office bearers of the organization shall be held on a suitable date before the expiration date of the committee which is March 31st. The actual electoral process, including the order of the election, shall be formulated by the election officer. The elections shall be supervised by the election officer appointed by the committee of office bearers in presence and permission of the Faculty Advisor of the organization. Any student member of the organization can be nominated for any seat on the committee of the office bearers of the organization. If there is more than one person contesting towards a club officer position, a secret ballot shall be held supervised by the election officer. Only members of the cricket club are eligible to vote in an election. In the event of a tie during the election towards any post, a coin toss will decide the winner.
3. Notifications of upcoming elections: Elections for the new committee should be held within 60 days before the term of the present committee ends. Elections for a vacant post in the committee should definitely be held within 90 days after a committee member: has been impeached, has resigned or is incapacitated due to unfortunate circumstances during the tenure of a committee. During the time the post is vacant before the elections; the president can depute any one of the committee members to take additional charge of the duties of the vacant post or may do it himself.
4. Fairness of elections: Transfer of power to the newly elected body shall be before March 31st after the elections, provided there is no question on the fairness with which the election was conducted. If one-half of the members of the organization petition to the election officer regarding unfair practices during the election, the election officer shall consult the Faculty Advisor of the organization to order a re-election. An approval of the election officer and the Faculty Advisor shall be needed to order a re-election.
Article VII
Finances
1. The organization does not have any current financial dues.
2. The secretary shall be responsible to inform the members, the amount and time of payment of the same and collect the amount payable. The Treasurer of the organization shall maintain detailed record of the membership dues received by the organization and shall coordinate with the secretary to inform the defaulting members.
3. Upon dissolution, state money and mandatory student fees revert back to the granting organization. Group fees should be divided as stated in the Constitution and carried out by the dissolving group's members and officers. If the group has dissolved and group fees have not been divided as stated in Constitution by five years from last account activity, monies in the group's 00 account will revert to an account specified for this purpose within UISG/PSGI. These funds will then be available for distribution through SABAC guidelines in compliance with University of Iowa policy.
Article VIII
Amendments
Amendments to any clause of these By-Laws can be proposed by any member of the organization, with prior approval of the President of the organization. Any clause of this constitution and/or any sections of the Bylaws therein can be amended by the office bearers of the organization subject to approval of the members of the organization. Members will be notified at least one week in advance by email of any amendments taking place. To change any section of the Bylaws, a publicized meeting should be held, and a minimum three-fourth of the members present in the meeting should vote in favor of the amendment.
